Job description

Salary - Upto £24,500

Working hours - 8am - 4pm, Monday to Friday

Office location - West Byfleet, KT14 7LF

Please note this role will be office based 5 days a week, a hybrid working arrangement can be explored from October/November this year.

Our Fleet department are responsible for a large fleet of vehicles across the Nexgen group. As Fleet Administrator, you'll be working as part of the team to ensure our vehicles are road compliant, taking ownership of all vehicle requirements from accident management, vehicle maintenance and servicing to carrying out driver checks and vehicle handovers with colleagues.

Key Responsibilities:

Check drivers details and have a clear understanding of relevant legislation
Ensure all fleet vehicles adhere to Health & Safety policies
Carry out accident reporting processes
Ensure all fuel cards are up to date and are live
Keep a log of all vehicles entering the London congestion charge on a regular basis
Order and prepare relevant vehicles for new contract live dates.
Ensure the company apparatus is logged and maintained in accordance with company policies and procedures
Perform handovers and collections from drivers who are using our vehicles in accordance with company procedures and policies
Update all IT systems and databases which the Company uses to maintain and organise the Fleet including the vehicle tracking system, ensuring that this is co-ordinated in such a way that the vehicles off-road time is minimal
Administration of forms and associated Fleet documents
Monitor and keep Telematics systems updated and produce utilization reports monthly/ weekly

Skills and experience we are looking for:

Previous administration experience essential
Fleet/car rental/vehicle lease exposure advantageous
Excellent communication skills, both verbal and written
Ability to problem solve, take charge of a situation and successfully deal with the unexpected
Excellent attention to detail and being meticulous in their approach
Able to plan, prioritise, work to deadlines, without supervision and on their own initiative

About Us

Nexgen Group, is an award-winning provider of professional Cleaning and Grounds Maintenance services to the public and private sectors. We recognise that investing in our people is our most important asset, which has enabled us to achieve 'Investors in People - Gold Standard'.

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