System Administrator 2

F_0139_HIRING_SAFETY_TRAINING_MATRIX.docx

*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE

ADDITIONAL POSITION INFORMATION

Title & Level

System Administrator 2

Work Group Location

Vancouver, WA

Specialty

Control Center Computer Infrastructure

Offsite Work Eligibility*

Situational Telework

Organization

JOV

Number of Days Onsite

5 days per Week

Hours

Full-Time, up to 40 hours

Additional Information

Onsite/In person work is required due to compliance and regulatory requirements. This position is not eligible for remote or telework, except in rare situational circumstances for a limited number of duties.

Overtime

10f% anticipated





On-Call

Yes rare cases, may work non-core hours





Travel

Up to 10%





FN Status

NOT open to Foreign Nationals





Investigation Type

SF-85, Standard Questionnaire for Non-Sensitive Positions: Candidate must be able to pass this background investigation in order to qualify for and/or retain this position.

* Current telework, remote work and onsite support is based on BPA’s business needs and is subject to change or termination at any time.

** Positions with the “Remote” Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.

OVERVIEW

Position

This contract System Administrator 3 position will work within Operational Infrastructure (JOV) subgroup within Transmission Technology (JO) group in the Transmission Services (J-OT) business line of *** (BPA). JOV provides hardware maintenance lifecycle support for the BPA’s Control Center systems. JOV also provides General Support System (GSS) infrastructure maintenance, troubleshooting, repair, emergency response, client support, system energization/acceptance testing, and performance analysis and trending

Organization

Operational Infrastructure provides 24 X 7 hardware maintenance and lifecycle support for the BPA’s Control Center systems. Functions performed include providing General Support System (GSS) infrastructure maintenance, troubleshooting, repair, emergency response, client support, system energization/acceptance testing, and performance analysis and trending. Responsibilities include supporting clients that use Control Center systems for both mission critical and business critical services. Operational Infrastructure provides agency expert level (Tier 3) support for the GSS infrastructure in the control centers. Services in these support systems include authentication and access, storage and virtualization, malicious code protection, dispatch and scheduling display infrastructure, operating system platforms, vulnerability detection, patch management, network security and configuration management, cabling infrastructure, facilities management systems, and critical area security. Included in these responsibilities are the documentation and compliance activities required to perform these functions.

POSITION RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

With BPA manager / BPA technical lead oversight, perform system administration of the following systems, including the following:

Configure applicable software and systems, maintaining local documentation, installing/updating/removing software, applying change control processes and procedures, planning and preparing for future growth, troubleshooting and resolving issues, and perform training related to the following software and systems:

Antivirus-antimalware

Central time distribution

Data storage services

Display infrastructure

File services

Laptops and portable devices

Linux infrastructure

Non-production workstations

Patch management

Print services

SMTP relay services

Software deployment services

Virtualization infrastructure

Windows infrastructure

In-house developed applications

Support and assist the BPA team lead and North American Electric Reliability Corporation - Critical Infrastructure Protection (NERC-CIP) subject matter experts (SMEs) with implementing, analyzing, and reporting on the operational compliance of all Control Center cyber assets.

Research, develop, test, and document standardized technical procedures for the deployment of server and workstation computer hardware and associated operating systems for final review and approval by BPA manager/staff.

Respond to help desk client support calls utilizing change management software to manage the process of completing the tasks.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

An Associates or Bachelor’s Degree in in Computer Science, Information Technology, or a directly-related technical discipline is preferred:

With an applicable Associate’s or Bachelor’s degree: 3+ years of experience is required.

With a degree not in applicable fields or no degree: 5+ years of experience is required.

Experience must include direct work experience in Information Technology performing System Administration.

Required Technical Skills & Experience (required on matrix)

A practical knowledge and experience sufficient to successfully perform Active Directory administration and troubleshooting

Windows operating systems packaging, installation, and troubleshooting.

Administration of print servers, network printers, and basic troubleshooting of printer services.

A working knowledge and experience sufficient to successfully troubleshoot Windows operating systems using text-based logs, windows event logs, and various utilities.

Preferred Skills & Experience (optional on matrix)

Experience setting up and administering an enterprise PKI (Public Key Infrastructure) certificate infrastructure.

Experience administering computer systems in a 24/7 high availability operational environment.

Administration and maintenance of computer systems infrastructure management tools or systems including anti-virus, patch deployment, log management, software deployment and backup and recovery functions.

Administration and maintenance of network and direct attached server technologies including SCSI, iSCSI, CIFS, and SMB technologies.

Administration of virtualization technologies including VMWare and Hyper-V.

Administration and maintenance of GPS time distribution systems.

Experience administering both network and host-based firewalls.

Experience troubleshooting LAN connectivity problems.

Experience administering DNS in a multi-domain environment.

Experience using specific technologies such as Splunk, Remote Desktop Services, IIS, Apache, Wireshark, App-V, Tripwire, Trend Micro, LANDesk, Sysinternals Tools, Puppet Enterprises, Checkpoint Firewall, StorageCraft ShadowProtect, Client ProLiant server hardware, KVM hardware, PowerShell.

Other Position Considerations

May be required to carry a BPA supplied cell phone and work non-core hours when requested in emergency situations for troubleshooting. BPA-provided mobile devices are to be used solely for BPA purposes.

Anticipated work schedule: 7am – 4pm, Mon – Fri

Onsite/In person work is required due to compliance and regulatory requirements. The position is not eligible for remote or telework.

Work will require being mobile and being able to move between locations to collect information and evidence.

This position will be required to successfully complete NERC-CIP Control Center Training as a condition of this contract assignment.

Appendices

The following appendices apply to this position and may be downloaded from the Fieldglass Reference Library:



Emergency Relocation Group



Offsite Work

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the position.)

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined MUST be in place in your organization, via processes and procedures, in order to mitigate those associated risks. The BPA manager’s acceptance of the API serves as the manager’s attestation that all mitigation measures listed below are or will be established and adhered to in their org.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE MUST sign NDA (Non-Disclosure Agreements) at beginning of assignments.

CFTE MUST complete annual Information Security and Privacy Awareness training.

CFTE MUST complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as “voting” members for acquisition selections.

All purchasing decisions MUST be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,
SOW’s, evaluation criteria, etc.) MUST be reviewed, finalized and approved by appropriate BPA federal personnel.

ONLY Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations, MUST be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

ONLY Federal Employees may determine budget priorities & allocations.

BFTE MUST control, and finalize / approve ALL budgets and related documentation, including that for projects, programs and Organizations.













Contract Management

ALL Contractual documents, including invoices MUST be finalized / approved by appropriate Federal personnel.

All contract related decisions (modifications, changes, performance) MUST be determined by appropriate federal personnel (CO’s).

Decision Making

CFTE may provide input and recommendations to decision-makers.

ONLY appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.


Direction & Control
(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.

Work of BFTE MUST be assigned by federal manager, supervisor, Program / Resource manager or other appropriate designee.

Disposing Govt. Property

ALL decisions regarding the disposal of BPA property MUST be made by appropriate federal personnel; and, all property dispositions MUST be directed and controlled by the Investment Recovery Center (IRC).

Dissemination of Agency/Policy Information / Training

All training and any information that is to be disseminated MUST be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.

Inspection / IT Testing

Processes and procedures MUST ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).

HR Support

CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).

ALL work products MUST be reviewed and finalized by appropriate federal employees.

Policy Development


BPA’s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.

Interpretation of Policy/Regulations

ONLY BPA federal employees MAY determine the applicability and interpretation of regulations.

CFTE are not permitted to “interpret” regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.

Representing BPA


Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.

CFTE MUST receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.



Page 4 of 4 F_0121_API_TEMPLATE_031325
CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX



CONTRACT FULL TIME EQUIVALENT (CFTE)

NON-CRAFT HIRING SAFETY TRAINING MATRIX



Purpose:

The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.

This form is intended only as a reference document for contractors.

BPA Requesting Manager

(Last, First MI)

Client, Solomonn

Date

06/02/2025

CFTE Job Title

System Administrator 2

Org

JOV

PPE provided by Supplier or Contractor?

☐ Yes ☒ No

If yes, list required PPE: Click or tap here to enter text.



Identify which Supplier or Contractor medical surveillance programs are required, if any*

☐ Respirator User

☐ Asbestos

☐ Lead

☐ Silica

☐ Hearing Conservation

☐ Other: Click or tap here to enter text.

☒ No Medical Surveillance

*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.

Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:

Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.

Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).

Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).

Pre-Hire Training should be completed prior to the CFTE starting their assignment.

Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.

Pre-Task Training should be completed prior to conducting the associated task.

Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.

The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.

BPA provided safety training will be the same training provided to Federal Workers.

For the “General Comments” section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.

For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.

Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.

Office & Remote Work/Telework Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

☒

Exposed to a fire in the building

BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.

B

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Exposed to an earthquake while in the building

BPA manager will advise of evacuation protocol and designated gathering location.

B

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Operating office tools (paper cutter, paper punch, staplers, etc.)



None Identified

B

☐

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☐

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

☒

Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use

☐ Optional: SUFS Move Safe (HRMIS 016633)

B

☐

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Ergonomics

Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.

C

☐

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Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces

☒ Review SOHM Chapter 9

B

☐

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☐ Optional: Slips, Trips & Falls Training (HRMIS 015076)

Choose an item.

☐

☐

☐

☐

Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)

None Identified. On-the-job familiarization (if using BPA-issued equipment).

B

☐

☒

☐

Travel / Field Operation Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

☐

Driving vehicles on public and/or non-public roads

☐ Review SOHM Chapter 19

Choose an item.

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☐ Defensive/Distracted Driving (HRMIS 017057)

Choose an item.

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Worker operates forklifts

Forklift Certification

Choose an item.

☐

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Worker operates a fire extinguisher

Fire Extinguisher Use

Choose an item.

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Worker operates hand tools

None Identified

Choose an item.

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Worker uses personal protective equipment

Personal Protective Equipment

Choose an item.

☐

☐

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Worker may be exposed to shock and arc-flash hazard

☐ Shock & Arc Flash Awareness

Choose an item.

☐

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☐ Shock & Arc Flash Basic

Choose an item.

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☐ Shock & Arc Flash Advanced / Refresher

Choose an item.

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Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2

Asbestos Awareness

Choose an item.

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Worker required to work in remote areas where bear encounters may take place

Bear Pepper Spray Training

Choose an item.

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Worker exposed to rodent and bird droppings1

Biological/Vermin/Hanta Virus

Choose an item.

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Worker exposed to hot and/or cold environments





None Identified

Choose an item.

☐

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Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

☐

Worker exposed to chemicals, such as herbicides or pesticides;

☐ Herbicide Cert. Ref. 4-hr

Choose an item.

☐

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☐ Herb Certification 8-hr

Choose an item.

☐

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☐ Hazardous Communication

Choose an item.

☐

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Worker exposed to lead2

☐ Lead – Awareness

Choose an item.

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☐ Lead Worker Training

Choose an item.

☐

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Worker exposed to mercury

None Identified

Choose an item.

☐

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Worker exposed to noise2

☐ Hearing Conservation (Initial)

☐ Hearing Conservation (Annual)

Choose an item.

☐

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Worker exposed to silica2

Silica - Awareness

Choose an item.

☐

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Worker works at heights higher than 4’

☐ Fall Protection, Awareness

Choose an item.

☐

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☐ Fall Protection, General

Choose an item.

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☐ Fall Protection, Advanced

Choose an item.

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☐ Ladder Safety

Choose an item.

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☐ Fall Protection, Advanced (TLM)

Choose an item.

☐

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Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas

First Aid/CPR/AED

(Red Cross or AHA Accredited)



Required only if specified in the API

Choose an item.

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Worker performs work alone in remote areas

Wilderness Adv. First Aid

Choose an item.

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Worker may prepare, transport or receive hazardous materials

☐ DOT 1: Introduction, Classification, and the Hazardous Materials Table

☐ DOT 2: Packaging, Labeling, Marking, and Placarding

☐ DOT 3: Shipping Papers

☐ DOT 4: Loading and Storage

☐ DOT: Security for Shipment of Hazardous Materials

☐ Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions

☐ DOT Hazardous Material Awareness for the General Hazmat Employee









Choose an item.

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1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.

2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.

Other Specific Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

☐

SAMPLE: Worker may make infrequent visits to field locations or substations

Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.

B



X



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General Comments

BPA Requesting Manager Comments/Additional Considerations:

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F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624