Administrative Assistant

Location

Business

At Brookfield Properties, we believe retail should be anything but typical. It’s why we’re integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn’t just about managing properties or redeveloping malls. It’s about creating inspiring spaces that draw consumers in. It’s about helping our tenants build their brand in a big way. It’s about contributing to our communities. And, more than anything, it’s about bringing people together.

If you’re ready to be a part of our team, we encourage you to apply.

Job Description

Position Summary

The Administrative Assistant will provide comprehensive administrative support to attorneys and paralegals within Brookfield Properties’ Legal department. This role is responsible for assisting with document preparation, scheduling, file management, and other essential administrative functions to ensure efficient workflow and high-quality legal services. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced legal environment.

Responsibilities

• Manage digital and, when necessary, physical filing systems, including data entry, document upload, retrieval, and status monitoring.
• Draft transmittal letters and assemble packages of documents for delivery.
• Support transaction closings by compiling and completing deliverables at the direction of attorneys and paralegals.
• Assist with the creation and compilation of information for new matters to engage outside counsel through the Company’s online legal billing platform.
• Process and track payments of legal invoices to ensure timely and accurate billing.
• Participate in and, when appropriate, initiate special projects within the Legal department as assigned.
• Other duties as assigned.

Qualifications

• High School Diploma or GED Required.
• Minimum of 2 years of experience in an administrative support role.
• Collaborative and dependable professional with a strong work ethic, consistently demonstrating accountability, integrity, and sound judgment.
• Proficient in Microsoft Office Suite with the ability to quickly learn and adapt to new software applications.
• Experience with document management systems such as Net Documents is preferred.
• Ability to work efficiently, juggle multiple projects with appropriate prioritization, adhere to quick deadlines, and adapt to evolving circumstances.
• Highly organized and project-focused professional with strong decision-making abilities.
• Excellent business writing and verbal communication skills.

Compensation 

Benefit Information

• Competitive compensation
• Medical, Dental and Vision beginning day 1
• 401(k) Company matching
• 401(k) Vests on Day 1
• Career development programs
• Charitable donation matching
• Generous paid time off (i.e., vacation, personal holidays, paid sick time)
• Paid Volunteer Hours
• Paid Parental Leave
• Family planning assistance including IVF, surrogacy, and adoption options
• Wellness and mental health resources
• Pet insurance offering
• Childcare Assistance
• Commuter benefits
• A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.

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