Executive Assistant at HighKey Agency

About the Role

We’re hiring a highly organized, proactive, and sharp Executive Assistant to support our Chief Strategy Officer at HighKey, a fast-scaling social media consulting company that works with top-tier aesthetic and wellness clinics across North America.

You’ll begin with part-time hours (20/week) but must be available during standard U.S. business hours (9 AM–5 PM CST), as this role is expected to evolve into a full-time strategic support position within the next 90 days.

This isn’t your typical VA gig; this is a high-velocity executive support role designed for someone who can manage dynamic calendars, streamline communication, follow up with high-level contacts, and bring order to chaos.

Responsibilities

1. Calendar & Scheduling

• Own and manage the CSO’s weekly calendar
• Coordinate meetings, internal calls, travel, and high-priority events
• Ensure no double-bookings or conflicts

2. Communication Management

• Draft and send follow-ups, internal updates, and client comms
• Respond to time-sensitive emails
• Maintain strong, professional contact with partners, clients, and team leads
• Communicate directly via phone and email as needed

3. Internal Coordination

• Track tasks, client deliverables, and follow-ups using Basecamp
• Stay on top of key projects and make sure nothing slips through the cracks
• Support internal communication by taking notes, organizing call agendas, and logging action items

4. Account & Client Support

• Help coordinate new client onboarding
• Manage documentation and workflows for new business
• Ensure accurate handoff and communication with internal teams

You’re a Fit If You…

• Are obsessively detail-oriented and process-driven
• Have strong written and verbal communication skills
• Thrive in fast-paced, entrepreneurial environments
• Have experience supporting C-level executives
• Are tech-savvy and can learn tools quickly (Google Workspace, Basecamp, etc.)
• Can handle sensitive information with discretion
• Want to grow with a company that’s scaling fast and doing meaningful work

Bonus Points If You Have Experience With:

• Supporting leaders in digital marketing, agency, or coaching spaces
• Coordinating remote teams and fast-moving projects
• CRM tools and project management systems

Tools We Use:

Google Meet, Google Calendar, Gmail, Google Drive, Basecamp, Loom