Offer summary

Qualifications:

Proven experience as an administrative assistant or office admin assistant., Knowledge of Navy administrative systems and procedures., Strong interpersonal and problem-solving skills for handling sensitive situations., Proficiency in Microsoft Office Suite, especially Outlook and Excel..

Key responsibilities:

Greet guests and maintain professional conduct in the office.

Manage data, documents, and develop support materials.

Answer and direct phone calls, and plan meetings with detailed messages.

Assist in preparing reports, maintain filing systems, and update office policies.

Job description

ACS is looking for an Administrative Assistant to perform a variety of administrative and clerical services remotely and onsite. Duties of the Administrative Assistant include:

Greets guests and maintains professional conduct throughout the office

Maintains data and documents, including development support, handling and storage, and required technical data and document delivery.

Answer and direct phone calls
Plan meetings and take detailed messages
Write and distribute official email (unclassified), correspondence memos, letters, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and supplier
Book travel arrangements
Submit and reconcile purchase requests
Provide general support to visitors
Act as the point of contact for internal and external contacts
Liaise with senior officers to handle requests and queries

Skills

Proven experience as an administrative assistant or office admin assistant
Knowledge of Navy administrative systems and procedures
Must have high level of interpersonal and problem solving skills to handle sensitive and confidential situations. Position continually requires demonstrated poise and tact.
Working knowledge of Microsoft Office Suite, with a focus on outlook and Excel
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

Learn more about this position at www.ac-staffing.com

Required profile