Offer summary

Qualifications:

Minimum 3 years of experience in administrative or HR support roles, preferably in recruitment., Strong organizational and multitasking skills to manage multiple tasks efficiently., Excellent written and verbal communication abilities for effective candidate and client interaction., High attention to detail and discretion in handling confidential information..

Key responsibilities:

Coordinate and schedule candidate interviews across different time zones.

Maintain and update applicant tracking systems and internal trackers.

Support recruiters with candidate sourcing, screening, and communication.

Assist in preparing recruitment documents and monitor recruitment progress.

Job description

About Us

At WizeMentoring, we're on a mission to transform accounting and bookkeeping firms around the globe into high-performing businesses. Through our proven systems, mentorship, and strategic support, we empower firm owners to build efficient teams, streamline operations, and achieve long-term, scalable growth.

But we were more than just a consulting company were a passionate, tight-knit team driven by purpose and impact. When you join WizeMentoring, you're not just taking a job; you're stepping into a meaningful career journey.

As part of our services, we also offer recruitment support through WizeTalent, helping our clients find the right team members for their accounting firmsand this is where you come in.

Why You'll Love Working with Us

Competitive salary. ‎415,000 - 820,000 Per year.
100% remote work. Work from the comfort of your home, permanently.
Monday to Friday schedule, 5:30 am to 1:30 pm IST.
Generous time off: 20 days of paid leave annually, plus Australian public holidays (with flexibility to swap for important holidays in India).
Top-notch equipment. We'll provide you with everything you need to thrive.
Virtual social events: Stay connected with regular team bonding activities and a lively end-of-year Christmas party.
Collaborative culture: Be part of a supportive, dynamic team that genuinely enjoys working together.

About the Role:

We are seeking a highly organised and detail-oriented Recruitment Support Specialist to join our dynamic team at WizeTalent.

This role is essential in ensuring a smooth and efficient recruitment process by providing administrative and operational support. The ideal candidate will help power our recruitment efforts by ensuring every step of the hiring process runs smoothly and efficiently. From scheduling interviews to maintaining our talent systems and communicating with candidates and clients, you'll play a key role in creating seamless, world-class hiring experiences for both our clients and their future team members.

Key Responsibilities:

Prepare proposals and documents using PandaDoc
Conduct the first candidate interview
Coordinate and schedule candidate interviews across various time zones
Maintain and update applicant tracking systems (ATS) and internal trackers
Post job openings to internal and external job boards and platforms
Support recruiters in candidate sourcing and initial screening efforts
Communicate with candidates to confirm interview details and follow-ups
Assist in the preparation and distribution of recruitment-related documents (e.g., interview guides, offer letters, contracts)
Monitor candidate pipelines and provide regular recruitment status reports to clients
Facilitate reference checks, integrity analysis, role alignment and skills assessments
Conducting onboarding sessions with clients
Provide general administrative support to the recruitment team

Requirements:

Proven 3+ years of experience in an administrative or HR support role (recruitment experience preferred)
Strong organisational and multitasking skills
Excellent written and verbal communication skills
High level of attention to detail and accuracy
Ability to handle confidential information with discretion
Team-oriented and customer-service focused approach

Why Join Us?