Offer summary

Qualifications:

Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)., Experience as an executive or C-level assistant, managing calendars and communications., Background supporting sales functions and stock forecasting., Educational background in Business Administration or related field is preferred..

Key responsibilities:

Manage meeting preparations, agendas, minutes, and correspondence for executives.

Support operational tasks, maintain databases, and handle administrative duties.

Coordinate sales operations through CRM updates and communication management.

Organize company events and staff travel logistics.

Job description

Be part of a fast-growing global company delivering premium tools and specialized tooling solutions to industries where precision and quality are non-negotiable. With a strong international presence spanning New Zealand, Dubai, Singapore, and the United States, this proudly Australian-owned family business is recognized worldwide as a trusted turnkey provider in the aircraft tooling sector.
You’ll work from a secure home setup with reliable connections (minimum of 1 Mbps).
Your schedule is Monday to Friday, 6:00 AM to 3:00 PM Philippine Time.
You are not required to work during PH regular holidays.
Salary range is PHP 65,000 - 85,000 per month, depending on experience.

Benefits and Perks

Permanent role with full-time contract.
Government-mandated benefits.
13th-month bonus.
HMO (health and medical insurance) plus one free dependent on day one.
20 sick leave/vacation leave per year.

About the Role

As a Remote Personal Assistant, you will provide high-level administrative and operational support to a dynamic Sales Manager and Director team in the aviation maintenance and automotive industries. This role requires exceptional organization, initiative, and attention to detail to manage daily operations, fleet coordination, and cross-departmental communication.

You’ll thrive in this position if you're a proactive self-starter who can juggle multiple priorities, maintain professionalism under pressure, and keep things running smoothly behind the scenes.

Key Responsibilities

Executive Assistance: Manages meeting preparation, agendas, minutes, follow-ups, and correspondence on behalf of executives.
Operational Support: Maintains internal procedures and databases, handles administrative tasks, and supports internal communications.
Inventory & Fleet Management: Forecasts stock trends and maintains vehicle records, including registrations and service logs.
Compliance Management: Oversees supplier onboarding, manages questionnaire responses, and ensures proper document archiving.
Sales Team Coordination: Supports sales operations through CRM updates, follow-ups, and streamlined communication management.
Event & Travel Planning: Coordinates company events and staff travel logistics, ensuring smooth execution and organization.
Gatekeeping Duties: Serves as the first point of contact for operational inquiries and tracks recurring questions to improve processes.
Training & Certification: Manages training schedules and ensures timely renewal of compliance documentation.

What We’re Looking For

MS Office Proficiency: Strong skills in Word, Excel, Outlook, and PowerPoint, with experience using calendar and office management tools.
Executive or C-Level Assistant Experience: Proven experience coordinating calendars, databases, and communications with internal and external stakeholders.
Sales & Forecasting Insight: Background in supporting sales functions and stock forecasting.
Fleet & Asset Management: Hands-on experience managing vehicles and asset tracking systems.
Strong Prioritization: Ability to handle multiple, competing priorities with grace and efficiency.
Educational Background: A Certificate or Diploma in Business Administration or a related field is highly regarded.

Key Skills

Collaboration & Communication: Strong collaboration, communication, negotiation, and interpersonal skills, with the ability to liaise effectively with a wide range of stakeholders.
Independence & Teamwork: Experience working independently and as part of a team, taking initiative where required.
Problem-Solving & Work Ethic: Strong problem-solving skills, active listening, and a positive, supportive attitude with an outstanding work ethic.
Professionalism: Ability to liaise with diverse individuals while maintaining professionalism and a positive attitude.
Confidentiality: Must maintain strict confidentiality at all times, handling sensitive information appropriately.
Well-presented with a friendly and approachable demeanor.

What’s Next?

Ready to make a move? Click Apply, attach your CV, and tell us about yourself through our quick questionnaire.

As this is an urgent position, if you want to fast-track your application, complete it online and connect with Ma. Gizelle Santos on LinkedIn here, or email [email protected].