Administrative Assistant III

Job Title: (Administrative Assistant III)
 
About Kyyba:
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development. 
 
Job Description


Principal Responsibilities:
• Provides front-desk coverage and serves as the first point of contact for all visitors, customers, executives, contractors, and external callers.
• Manages executive calendar and coordinates travel arrangements of unit manager.
• Maintains confidential items and acts as a Record Coordinator, ensuring compliance with the record management policy.
• Supports department meetings and events by reserving and preparing meeting rooms, coordinating logistics, and ensuring successful execution.
• Delivers daily administrative support, including:
o Preparing budget and expense reports, reporting any overspending to leaders
o Managing phone calls and visitor traffic
o Supporting new hire onboarding
o Handling procurement of goods and services
o Submitting purchase requisitions, processing invoices, and confirming invoice accuracy before approval
o Tracking purchase orders and ordering supplies for the entire building.
o Sorting mail and scheduling meetings
o Managing conference room schedules
o Processing work requests from building personnel
o Maintaining documentation per corporate requirements
• Works with vendors and third-party service providers to verify site safety requirements and coordinate access.
• Creates security access badge requests and monitors visitors for site safety and security compliance.
• Multi-tasks and responds to evolving priorities.
• Maintains a clean and orderly work area, follows site safety rules, and promotes their observance.
• Performs other work-related duties as assigned.

Quals--
In this fast pace environment, the incumbent will provide administrative assistance and clerical support as necessary to meet objectives of the research unit. They will work in close partnership with the unit leaders and security to ensure that company procurement requirements and security and safety processes comply with corporate guidelines. Furthermore, the incumbent will follow corporate policies and enforce them as needed while remaining current with the latest technological advancements.

Required Qualifications:
• High School Diploma
• 3-5 years of administrative and/or procurement experience
• Strong time-management and organizational skills
• Excellent communication (written and verbal) and customer service skills
• Detail-oriented with the ability to read and interpret company policies, procedures, and guidelines
• Proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
• Ability to lift and/or move up to 30 pounds
• Working knowledge of corporate spending reports

Preferred Qualifications:
• Bachelor's Degree in Business Administration, Management, or related field
• Front desk receptionist experience
• Proficiency in SAP platforms (procurement and maintenance functions) and HCL Notes
• Strong data analysis skills
• Shipping & Receiving and/or mailroom experience
• Experience managing building access control systems
• Vendor management experience
• Experience working in a 6S and safety-conscious environment




 
Location: (Wyandotte, MI)
 
Disclaimer: 
Kyyba is an Equal Opportunity Employer.
Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans / Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need.”
It is the policy of Kyyba to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Kyyba at 248-813-9665
 
Rewards:
Medical, dental, vision
401k 
Term life
Voluntary life and disability insurance
Optional Pre-paid legal plan
Optional Identity theft plan
Optional Medical and dependent FSA
Work-visa sponsorship
Opportunity for advancement
Long-term assignment with opportunity for hire by client 
 
 
SELECT AWARDS

• An INC 5000 company for 10 years
• Corp! Michigan Economic Bright Spots 
• Crain’s Detroit Business Top Staffing Service Companies in Detroit
• TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
• Best of MichBusiness winner in HR Wizards & Partnerships
• Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest
• 101 Best & Brightest Companies to Work for in Michigan