Job description

(Please note that we will only consider local candidates for this hybrid role.)

Marcel Digital is a Chicago-based, award-winning digital marketing and web development agency, proudly independent since 2003. We specialize in driving measurable growth for B2B organizations through integrated strategies across paid media, SEO, analytics, and web development.

We’ve built a high-performing team that thrives on collaboration, curiosity, and results. Our culture is anchored in authenticity, integrity, accountability, and insight - and we’re serious about creating an environment where people can grow, not just as professionals but as individuals.

At Marcel, we invest in becoming exceptional at what we do. From sending team members to top industry conferences around the world to hosting hands-on learning sessions and fostering daily peer-to-peer collaboration, we believe growth is a shared journey. If you're passionate about doing meaningful work with smart, kind people - we’d love to meet you.

Description:

The role and responsibility of the Administrative Assistant includes working closely with the Head of Administration, assisting with a variety of tasks. This position requires multitasking and organization.

Responsibilities include, but are not limited to:
- Contract management, think part paralegal
  - Facilitate communication between prospect or client and Marcel
  - Maintain up to date contract templates
  - Manage fully executed contracts
- Bookkeeping
  - General bookkeeping
  - Monthly invoicing
  - Monthly vendor billing
  - Time and materials billing
  - Assist with closing the month
  - Sourcing Order for vendors
  - Client PO/IO billing
- General office management assistance
  - Order lunch
  - Order supplies and gifts
  - Liaison with our co-working space
  - Schedule leadership dinners
- Event planning
  - Yearly retreat
  - Yearly on-site
  - Occasional employee travel
  - Anniversary benefit management
- Human Resources
  - Assist Head of Administration with Insurance Benefits Administration
  - Assist Head of Administration & CEO with Corporate Insurance Policies
  - Assist in onboarding & offboarding
Qualifications:
- 1-2 years of experience
- Experience with Google products including Drive, Docs, and Sheets.
- Experience with Microsoft products including Word and Excel
- Experience with Quickbooks Online Accounting Software preferred
- Affinity for multi-tasking
- Keen eye for detail
- Can both follow and improve upon internal processes
- Excellent communication skills.
- Self motivated
- Ideal candidate has an interest in making a difference. The ideal candidate cares about themselves, their work, their coworkers, and their community.
- The ideal candidate champions the department’s mission & vision in cultivating an environment where one is proud to work at Marcel.