ECA & CCA Incharge NVN - 25-26

JOB DESCRIPTION

Job Overview

The ECA & CCA Incharge collaborates with the school team to promote high standards of educational practices and holistic student development in alignment with NVN's philosophy. This role demands enthusiasm, clear communication, patience, and goal-oriented leadership while being guided by school management.

Key Responsibilities

Planning and Coordination

• Prepare an annual ECA & CCA calendar in collaboration with Heads of School and share it with all departments.
  

• Organize inter-house and inter-school competitions, arts/music events, and other co-curricular initiatives.
  

• Coordinate with the CO-MCB incharge to publish activity options to parents by June 5 and finalize student enrollments by June 15.
  

• Segregate students level-wise by end of July based on performance.
  

• Conduct 3 assessments (Primary) and 4 assessments (Secondary) annually, assigning grades accordingly.
  

Activity Management

• Schedule and oversee extra-curricular classes (e.g., visual/performing arts, clay modeling).
  

• Maintain accurate records of attendance and performance.
  

• Support safety standards and coach requirements.
  

• Identify and nurture student talents and potential.
  

Daily Duties

ECA

• Monitor execution of daily ECA classes as per schedule.
  

• Conduct random checks on student participation and attendance.
  

• Identify individual student skillsets for advanced support.
  

• Regularly interact with coaches to assess and address training gaps.
  

CCA

• Ensure smooth execution of weekly CCA activities.
  

• Coordinate time slots for student practice.
  

• Collect participant lists via House Masters for uploading to MCB.
  

Weekly Duties

ECA

• Finalize the weekly plan by Friday.
  

• Track student progress and identify those for Hobby Clubs.
  

• Observe execution quality and report gaps in weekly meetings.
  

• Collect absentee data from teachers and follow up with students.
  

• Ensure syllabus coverage reports are uploaded by Saturday.
  

• Coordinate with Parent Coordinators for parental feedback.
  

CCA

• Plan modalities for upcoming CCA activities and present them in HOI meetings.
  

• Confirm participants 10 days in advance and upload data in MCB.
  

• Raise material indents 15 days prior and ensure arrangements.
  

• Update reports (ECA/CCA) in MCB by Saturday.
  

• Attend weekly HOI meetings and maintain minutes.
  

• Organize ECA staff meetings every Saturday and document minutes.
  

• Finalize circulars and judge panels one week in advance.
  

Periodical Duties

• Finalize and brief house masters on responsibilities.
  

• Prepare and submit an annual budget for ECA/CCA activities.
  

• Conduct student assessments every 6 weeks and monitor level-wise progression.
  

• Identify and prepare students for external competitions.
  

• Track and update external achievements and CBSE cluster event participation in MCB.
  

Qualifications

• Master’s Degree in a relevant field with B.Ed.
  

• 10+ years of experience in ECA/CCA coordination.
  

• Proficient in MS Office.
  

• Strong communication and organizational skills.
  

• Team player with good interpersonal skills.
  

Physical Requirements

• Ability to meet performance standards and work safely in accordance with school policies.
  

• Consistent punctuality and attendance.