Offer summary

Qualifications:

Strong administrative experience within the HVAC industry is preferred., Excellent verbal and written communication skills are essential., Ability to coordinate multiple tasks and work both independently and as part of a team., Proactive and detail-oriented approach to operational support is required..

Key responsibilities:

Manage vendor invoice approvals and handle all related administrative tasks.

Oversee customer billing disputes and ensure accurate work order closure.

Review incoming service quotes and route them to the appropriate Technical Support Associate.

Act as a liaison between the company and service providers to maintain good standing on billing and payments.

Job description

We’re helping businesses become more sustainable. Join us!

Budderfly is a fast-growing, private equity-backed energy management company that is helping the planet by reducing carbon emissions for small to medium sized enterprises. We are the premier sustainability partner for businesses with repeatable footprints such as restaurant chains, assisted living facilities, retail franchises, and more. By installing and managing a combination of patented technologies, equipment upgrades, and proprietary energy software solutions, we deliver energy savings with no investment required from our customers.

Recognized as one of Fast Company’s Most Innovative Companies of 2025 and featured on the Inc. 5000 list of America’s Fastest-Growing Companies for four consecutive years, Budderfly is driving real impact at scale.

We are an energetic, dynamic and dedicated team working together to make a positive impact on the environment while providing an excellent customer experience. We are growing quickly and looking to add talented people who are passionate about making the world a better place!

Location: Shelton, CT (Hybrid) OR Remote

We have an opportunity for a motivated individual to fill the role of Service Support Administrative Assistant . In this position, the successful candidate will be responsible for supporting the successful ticket resolution and customer satisfaction of the Technical Services team.

Why this Role is Important:

Budderfly installs a variety of advanced technologies to improve energy efficiency at our customers’ sites. Ensuring these technologies continue to operate at peak performance is critical to both our mission and customer satisfaction.

This role is a key member of a high-impact team responsible for maintaining optimal system performance and service delivery. The successful candidate will be responsible for reviewing and approving invoices from third-party contractors, routing service quotes to the appropriate Technical Support Associate, and managing the completion and approval of teamwork orders.

Ideal candidates will bring strong administrative experience within the HVAC industry and a proactive, detail-oriented approach to operational support.

Responsibilities:

Owns vendor invoice approval and billable entity selection and all administrative tasks associated.
Manages all Service Support customer billing disputes
Owns work order closure along with ensuring information is accurate and detailed within the company Work Order Management system.
Reviews incoming quotes that come into our Service Quotes distribution and notifies the proper Technical Support Associate, so they can act on them timely.
Act as Liaison between the company and our service providers to ensure we are in good standing with them on billing and payment.
Provide dedication to improve customer service and business productivity
Work alongside our contractor relations department to ensure that as preferred vendors are added into our network are assigned to the sites they service.
Ensure utmost customer and contractor satisfaction (internal and external to Budderfly) throughout the Technical Services scope of work.

Desired Skills and Experience:

Strong interpersonal, analytical, verbal and written communication skills
Coordinating multiple daily tasks concurrently
Able to work as a team player and independently
Creative problem solver with ability to multi-task
Ability to work rotational weekend/holiday call
Passion for energy savings
Maintaining positive relationships with contractors/customers
Enjoys continuous learning, as supported by your organization, both technically and professionally
Excellent verbal and written skills.
Work across / with organization Teams.

Compensation

$20—$24 USD

Compensation is based on factors including level of experience, skillset, qualifications, and location.

What We Offer:

Career advancement opportunities in a fast-growing, supportive company environment
Competitive pay
Full benefits package including medical, dental, vison, 401K, life insurance, and disability insurance
Opportunity to work as part of a team that values its members and works together to achieve positive change.

Budderfly is committed to providing equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status, and to affirmatively seek to advance the principles of equal employment opportunity.

We welcome all job seekers, including those with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career web page as a result of your disability.

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