Executive & Personal Assistant to CEO - (HR31674DP)

Job Title: Executive & Personal Assistant to CEO
Location: Remote (EST Time Zone)
Salary Range: up to 2400 USD

Work Schedule: Monday - Friday, 9:00 AM to 6:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a fast-moving, founder-led portfolio of businesses operating across healthcare, real estate, and tech. The CEO is a practicing physician and entrepreneur, balancing clinical work with strategic oversight of multiple ventures. The team is lean, results-driven, and operates with a high level of trust and autonomy.

Position Overview:

This is a hybrid role combining the responsibilities of a Personal Assistant and Executive Assistant. As the Executive & Personal Assistant to the CEO, you'll act as a force multiplier, ensuring the CEO can focus on high-value work by managing his calendar, inbox, travel, personal logistics, and administrative needs across multiple ventures. You'll also provide light-touch operational support to his real estate business and assist with various ad-hoc requests.

You must be tech-savvy, highly organized, and comfortable making decisions independently, especially as the CEO is often unavailable (in clinical sessions Monday through Wednesday). This is a true partnership role for someone who thrives on taking ownership, anticipating needs, and creating calm from chaos.

Key Responsibilities:

Personal and Travel Management:

• Act as the single point of contact for the CEOs personal life (appointments, reservations, gifts, errands).
• Manage complex weekly travel across business and personal domains (flights, hotels, ground transport, detailed itineraries).
• Coordinate with household and personal vendors to maintain a seamless lifestyle rhythm.

Calendar, Email, and Communication Oversight:

• Own and manage three Google Calendars across personal and business schedules.
• Triage, organize, and respond to the CEOs Gmail inbox to ensure urgent matters are addressed and inboxes are kept to zero.
• Draft responses and brief the CEO with clear summaries between clinical appointments.

Administrative Support for Business Ventures:

• Provide light-touch administrative support to Oak Street Capital (a real estate investment venture).
• Maintain property and SOP databases (Airtable).
• Track bills, vendor communication, and property documentation.
• Support ad-hoc admin requests for other businesses (e.g., document formatting, file organization).

Qualifications:

• Bachelor's degree.
• Minimum 5 years of experience as an Executive Assistant or Personal Assistant supporting C-level executives.
• Proven ability to manage calendars, email communications, and logistics independently.
• High-level proficiency with Google Workspace (Gmail, Calendar, Drive); experience with Acuity and Airtable strongly preferred.
• Excellent written and spoken English.

Nice-to-Haves:

• Prior experience supporting a founder, CEO, or high-net-worth individual.
• Background in real estate or property management.
• Experience coordinating with household or personal vendors.
• Familiarity with productivity tools and CRM systems.
• Past work with a U.S.-based executive or company.

Resume Submission Guidelines:

💡To help us review your application efficiently, please submit your resume in text-based PDF format only.

🔸Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

📍Important: For timely processing, both your resume and introductory video must be submitted in English.