Administrative Services Assistant

Administrative Services Assistant
Sunnyvale, CA (Onsite)

Overview
This position supports office operations by performing high-volume copying, document imaging, mailroom and hospitality services, equipment upkeep, and general office support. The ideal candidate is customer-focused, dependable, and able to work independently and within a team.

Responsibilities

• Operate high-volume copy, imaging, and mail management systems

• Perform document binding, finishing, filing, purging, archiving, and QC checks

• Use document handling software, Microsoft Office, and email systems

• Open, save, and transfer PC files per protocols; access document management systems

• Conduct daily copier inspections; clear jams and report service issues

• Maintain records for reports, logs, and inventory of supplies

• Process incoming/outgoing mail, packages, and faxes; apply postage

• Deliver completed jobs and supplies to designated internal locations

• Set up meeting rooms and perform occasional light maintenance and cleaning

• Use shrink-wrap machine, cutter, drill, bindery equipment, staplers, postage meter, fax, calculator, jogger, and stackers

• Maintain copier areas in a neat and stocked condition

• Lift items up to 50 lbs and push equipment up to 700 lbs

• Walk between buildings as needed; no driving required

• Respond to customer job requests and provide status updates

• Wear required business casual attire (black/khaki pants, black blouse or polo; shirt provided)

Requirements

• High school diploma or GED

• 1–2 years of relevant office, copy, or mailroom experience preferred

• Good PC, email, organizational, and basic math skills

• Excellent customer service and communication skills

• Ability to stand, walk, bend, stretch, and lift up to 50 lbs

• Must work onsite at: 415 Mathilda Ave, Sunnyvale, CA 94085

• No background or drug test screening required

• Must be flexible and customer service-oriented.