Offer summary

Qualifications:

Bachelor’s degree preferred or equivalent experience in a professional environment, Excellent attention to detail and communication skills, Computer and tech-savvy with advanced skills in Microsoft Office products, Experience in non-profits and background in project management/event planning is a plus..

Key responsibilities:

Provide project support to multiple non-profit clients and assist with administrative duties

Maintain confidential filing systems and manage accounting files

Assist in scheduling meetings and take minutes for Board and Membership meetings

Support marketing efforts and manage logistics for various events.

Job description

At Calma Association Management we believe the success of any organization is dependent upon the motivation and enthusiasm of its employees, from the administrative staff to the CEO. Our focus is to bring quality project management services, brand recognition, and innovative solutions to our non-profit partners in Northern California and beyond. Calma Association Management is a full-service association management company serving non-profit organizations, helping them not just survive but thrive. We work only with trusted and reliable affiliates, focused on providing sustainable and cost-effective results to our clients.

As our company enters a phase of growth and development, we’re seeking an Associate Account Manager / Project Coordinator to join our team, someone with excellent customer service instincts and the desire to build a career in a unique industry. The Associate Account Manager / Project Coordinator will be dependable, eager to learn, and have a mature yet fun and extroverted personality. The PC provides project support to multiple non-profit clients, assisting with administrative duties, basic accounting tasks, and helping with the day-to-day operations of our partners.

This is an entry-level opportunity with significant growth prospects. It’s a position of purpose and longevity, we’re seeking someone looking for a career and a home, not just their next job. If you are intellectually curious and want to work collaboratively with a team interested in your success, please apply today for immediate consideration.

Primary Responsibilities Include:

Receive and respond to telephone calls and email
Create and maintain confidential and administrative paper and electronic filing systems
Sort and respond to mail and other communication/correspondence
Maintain the accounting filing system
Order and maintain supplies and equipment
Assist in scheduling Board, Membership & various committee meetings
Finalize and distribute agendas and related materials for Board and Membership meetings
Take and distribute notes or minutes
Assist in arranging logistics for various meetings
Process membership applications, renewals, dues statements, and payment reminders
Provide assistance in managing meeting details; provide greater assistance in planning, and provide onsite support for meetings as necessary
Assist in marketing and promoting events
Support multiple Committees as needed
Process all payments made to the Association (event registration, publications sales, membership dues, etc.)
Other responsibilities as needed

Successful Candidates Must Have:

Bachelor’s degree preferred; will consider equivalent experience in a professional environment
Must be 21 years of age
Flexible schedule, available to work occasional nights and weekends
Ability to travel locally and throughout CA sporadically
Experience in non-profits preferred but not required
Background in project management and event planning is a plus
Access to a reliable vehicle and a valid driver’s license
Excellent attention to detail
Computer and tech-savvy, advanced skills in Microsoft Office products
Excellent communication skills