Offer summary

Qualifications:

Detail-oriented with strong organizational skills., Intermediate knowledge of Excel and FileMaker Pro., 1-2 years of experience in project management or related fields is preferred., Excellent written and verbal communication skills..

Key responsibilities:

Support the development and submission of bid responses with the Bids team and internal experts.

Monitor the monthly billing queue and update projects in the billing system.

Coordinate with internal teams to generate compliant invoices for clients.

Ensure timely requests for partner POs and Talent Contracts.

Job description

Job

Bids & Billing Coordinaor

Description

Position Title

Bids & Billing Coordinator

Main Duties

Support the development and submission of winning bid responses by working with the Bids team, internal experts and contractors, as required utilizing proprietary tools.
Solicit management reviews and approvals during proposal development.
Monitor monthly billing queue, proactively update projects within the billing system.
Coordinate with internal teams to generate invoices that comply with all client and audit standards
Scan and organize documents.
Review and enter information accurately into spreadsheets.
Review and enter information accurately into internal billing tool.
Ensure both partner POs and Talent Contracts are properly requested to required teams in a timely manner.
Coordinating with multiple teams across the globe to provide best possible customer experience – both internal and external.
Other duties as assigned.

What You Bring

Individual must be detail-oriented and focused.
Working knowledge of computer skills (PC)
Intermediate understanding of Excel and FileMaker Pro.
Experience with exchange rates.
Bid/Proposal experience is a plus
Finance/Billing experience is a plus.
Great communication skills, both written and verbal.
Great interpersonal skills.
Must be able to work is a fast-paced environment.
Ability to work well individually and as part of a larger team.
Excellent attention to detail with strong organizational skills and ability to multitask
1-2 years post-production, project management, or translation industry experience preferred.

About the Company

Deluxe, a subsidiary of Platinum Equity, is a global leader in media and entertainment services for film, video, and online content. Since 1915, Deluxe has been the trusted partner for the world’s most successful Hollywood studios, independent film companies, TV networks, exhibitors, advertisers, and others, offering best-in-class solutions in post-production, distribution, asset and workflow management, and cloud-based technologies.

With headquarters in Los Angeles and offices around the globe, the company employs over 3,500 of the most talented individuals, developers, and industry veterans worldwide. For more information, please visit www.bydeluxe.com.

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