Development Assistant

Reporting to the Associate Vice President for Development – New Brunswick, the Development Assistant will provide high-level administrative and project management support, including but not limited to collaboration and data gathering for reporting purposes, preparation for high-level meetings, and managing the AVP’s calendar. The role also includes direct engagement with major and principal gift prospects assigned to AVP through cold calls and emails to schedule appointments, providing concierge-level assistance to all prospects in AVPs portfolio, and supporting fundraising documentation and meeting preparation. They must be able to work independently, multi-task on a wide variety of projects, possess a keen eye for detail, be able to collaborate with colleagues, and follow through with minimal supervision.

Essential Functions

• Manage AVP's/Director's/Team's calendars, including scheduling meetings
• Maintain operation schedules and production schedules for the New Brunswick 2 team
• Coordinate logistics for meetings and events
• Responsible for the department gift processing, check requisitions, transmittal forms, expense reports, and credit card reconciliations, expense reports, assists with monitoring the department budget
• Greets guests to the department
• Manage organizational systems in the office, such as filing, both paper and electronic, and purchasing
• Conduct cold calls and send emails to schedule appointments with prospects assigned to the AVP
• Provide concierge-level assistance to all managed prospects assigned to the AVP
• Enter activity reports and prepare appropriate follow-up materials in a timely manner
• Draft gift agreements and initiate the approval process with internal partners
• Run existing reports and assist in identifying and preparing new reports to support development efforts
• Prepare detailed and accurate briefing materials for internal and external meetings
• Other duties as assigned

Competency Aptitudes

Leadership

• Work on straight forward projects which have a distinct beginning and end date
• Complete tasks assigned by the lead and/or manager
• Shift to owning components of projects and programs
• Ability to positivity influence/advance ideas across levels/departments
• Provide positive customer service with a solution-oriented mindset

Autonomy

• Create set guidelines/timeline for the department/project which is provided by lead and/or manager
• Suggest process improvements to optimize outcomes
• Communicate actively with all partners and colleagues to accomplish the goals of the project

Complexity

• Balance multiple responsibilities, which might be predominantly administrative at the onset
• Follow set guidelines for projects/initiatives and begin to shift to more complex projects by owning components
• Begin to assume operational tasks across the department

Strategy

• Execute strategy and move in the direction of planning/ownership of project/program elements
• Contribute to complex projects/programs as part of an overall strategy
• Align to the strategy in service of internal and external partners
• Develop and submit budgets and other collateral materials as needed to support the project

Education and/or Experience

Bachelor's degree and/or 1-3+ years of professional experience in fundraising, alumni relations, non-profit organizations, event planning, higher education, or related fields.

Working Conditions

This position requires clarity of focus while juggling complex projects or deadlines with little physical effort. Will work evenings, weekends, or odd hours to meet organizational commitments. Typical working conditions with an absence of disagreeable elements. This position requires some early mornings and late evenings to accommodate meetings, travel, events, and external constituent’s schedules.

Workplace Arrangements

This is classified as an office-centric hybrid position. Colleagues working under an office-centric hybrid arrangement have a primary workstation in a university or foundation location and are in the office between one and five days a week. The frequency with which they are present in the office depends on their role and function and the interdependency of other functions.

Compensation and Benefits
The position is budgeted at a starting salary of $55,000/ year. Final offers are based on various factors such as the candidate’s qualifications, skills, competencies, and other job-related reasons for the role. In addition to salary, Rutgers University Foundation offers:

• Office-centric hybrid work schedule
• Comprehensive medical
• Comprehensive no cost dental, and no cost vision insurance for employee and dependents
• 403(b) plan with matching employer contribution
• Accrual of three weeks of annual vacation time, in addition to five wellness days and fifteen sick days per year
• Nine holidays, as well as four floating holidays
• Significant tuition reductions
• Professional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression.
• $40 monthly cell phone reimbursement

Equal Employment Opportunity

It is Foundation policy to provide equal employment opportunity to all its employees and applicants. The Foundation prohibits discrimination against any employee or applicant for employment because of race, color, religion, creed, age, sex, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity, gender expression, veteran status, genetic information, and any other characteristics protected by applicable state, federal and/or local laws. Equal employment opportunity applies to hiring, placement, transfer, promotion, demotion, recruitment, advertising or solicitation for employment, treatment during employment, rates of pay or other forms of compensation, selection for training, layoff, or termination.