CPT-9244 Executive Assistant at 20four7VA

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CPT-9244 Executive Assistant

REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Entry to Junior Level
MIN. HOURS/WEEK: 40 hours/week
SHIFT TIME ZONE: MST
SHIFT HOURS: 7 am to 4 pm
SHIFT DAYS: Monday to Friday
Number of VAs: 1

GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: N/A

We’re looking for a proactive, detail-oriented Executive Assistant to support a high-performing entrepreneur in a fast-paced, remote environment. This role involves managing systems, tools, communications, and projects that drive daily operations.

The ideal candidate is organized, resourceful, and able to work independently with sound judgment. Strong communication skills and a solutions-oriented mindset are essential, as this client-facing role blends administrative precision with strategic and operational support.

RESPONSIBILITIES:

• Provide full administrative and operational support with minimal supervision, including regular progress updates
• Manage systems such as HubSpot (CRM), DocuSign, RingCentral, and Microsoft Admin Center
• Handle calendar management, inbox triage, and scheduling via Microsoft Outlook
• Lead daily communication through Microsoft Teams, including verbal check-ins
• Support the setup and maintenance of RingCentral and security camera systems (e.g., Angelcam, Reolink, cloud video tools)
• Conduct research on tools/vendors and present clear, structured recommendations with trade-offs
• Independently manage recurring administrative tasks and special projects
• Research and book travel based on client preferences
• Organize and maintain contracts, subscriptions, and operational assets in a secure digital environment
• Identify and implement process improvements to enhance workflow efficiency

QUALIFICATIONS:

• Minimum of 1 year of experience as an Executive Assistant, Operations Assistant, or a similar support role
• Strong background in calendar and inbox management, with deep experience using Microsoft Outlook
• Proficient in:
  • Microsoft Teams and Microsoft Office tools
  • HubSpot (CRM)
  • DocuSign (document workflows)
  • RingCentral (communications setup/support)
• Proven ability to self-manage tasks and priorities without needing daily task board assignments
• Excellent verbal and written communication skills, with a C1/C2 level of English fluency
• Able to present research-backed recommendations and offer multiple options when results are uncertain
• Experienced in coordinating across multiple tools, vendors, and systems simultaneously
• Highly organized, proactive, and adaptable with strong attention to detail and a bias toward solutions
• Comfortable handling confidential data, passwords, contracts, and sensitive operational details
• Preferably with an engineering or technical background, though not required

CLIENT INDUSTRY: Construction

Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.

What we offer:

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Various open roles are available
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you
• And more!