Offer summary

Qualifications:

SA Citizen with a minimum of 5–7 years’ experience in company secretarial, legal, or governance advisory roles., Relevant qualifications such as Chartered Secretary (CSSA), Admitted Attorney, or Chartered Accountant (CA(SA)) with governance experience., Fluent in both written and verbal English, with strong business writing skills., Sound knowledge of the South African Companies Act and familiarity with King IV Code of Corporate Governance..

Key responsibilities:

Advise directors on their legal duties and assist in developing Board and Committee charters.

Coordinate and facilitate Board meetings, including preparing meeting packs and drafting minutes.

Ensure compliance with the Companies Act and manage statutory filings with the CIPC.

Promote ethical leadership and monitor governance practices, acting as a liaison between the Board and shareholders.

Job description

This is a remote position.

An established energy company is seeking to appoint an experienced and qualified Company Secretary to provide professional governance support to the Board of Directors, specifically for the CESA (Commercial Energy South Africa) board meetings. This individual will ensure compliance with the Companies Act, support the efficient functioning of board meetings, maintain statutory records, and uphold the principles of good corporate governance in alignment with South African legislation and King IV guidelines. Estimated time commitment: ±16 hours per year, working as an Independent Contractor with the potential for additional hours as required for special governance matters. Fully remote, online attendance required.

Key Responsibilities

Board Support and Governance:

Advise directors on their legal duties, responsibilities, and powers.

Assist in the development and maintenance of Board and Committee charters.

Coordinate director onboarding, induction, and governance training as required.

Meetings Administration:

Set up, attend, and facilitate Board meetings (4 annually).

Prepare meeting packs and circulate them in advance.

Draft accurate and timely minutes for all Board and Committee meetings (within 15 days post-meeting).

Ensure meeting notices, quorum requirements, and decision-making protocols are met.

Statutory Compliance and CIPC Filing:

Ensure compliance with the Companies Act, No. 71 of 2008.

Prepare and submit required filings to the Companies and Intellectual Property Commission (CIPC), including:

Annual returns

Changes to directors or officers

Special resolutions

MOI amendments (if applicable)

Maintenance of Statutory Records:

Maintain and update statutory registers, including:

Corporate Record-Keeping:

Ensure secure storage and accessibility of:

Memorandum of Incorporation (MOI)

Board and shareholder resolutions

Financial statements

Meeting notices and minutes

Ethical and Governance Oversight:

Promote ethical leadership and good governance practices.

Monitor director independence and maintain a conflict-of-interest register.

Support integrated reporting and governance-related disclosures.

Act as liaison between the Board and shareholders, where necessary.

Requirements

SA Citizen

Fluent in both written and verbal English and business writing in English.
Minimum 5–7 years’ experience in company secretarial, legal, or governance advisory roles.

Relevant qualifications such as:

Chartered Secretary (e.g., CSSA)

Admitted Attorney

Chartered Accountant (CA(SA)) with governance experience

Sound knowledge of the South African Companies Act.

Familiarity with King IV Code of Corporate Governance.

Additional Information:

The appointed Company Secretary reports directly to the Board (not to management).

Must demonstrate independence, integrity, and act in the best interests of the company.

Benefits

Estimated time commitment: ±16 hours per year, with the potential for additional hours as required for special governance matters. Fully remote, online attendance required.

Salary:

Negotiable

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