Procurement Coordinator

Description

Position Summary

This position is responsible for oversight of the materials function for FFF Enterprises and procurement of any Factor, non-blood products, vaccines, ancillaries and packaging supplies. This function is concerned with the application of quantitative techniques in the decision-making process associated with procuring product. In addition, this position is responsible for ensuring that forecasting/planning and procuring of goods comply with the terms and conditions of purchase agreement along with product master data setup and maintenance.

This position requires direct interface with Sales, Customer Service, Finance, Product Management, Warehouse and Business Development Management as well as suppliers. The incumbent will also ensure that positive relations with key suppliers are continually enhanced. Research and obtain product information and relay to team as requested. All inquiries requiring clinical advice must be referred to the manufacturer.

Essential Functions and Duties

• Discuss and assist team with problem resolution and/or concerns.
• Continuously strive to improve processes and service quality to internal and external customers.
• Display dedication to the position responsibilities and achieve assigned goals and objectives.
• Manage inventory levels and processes used in determining forecasted need. Plan and procure Factors, non-blood products, vaccines, ancillaries and packaging supplies according to need.
• Direct contact relative to GIB along with all necessary requirements, testing and evaluation for current and future system enhancements (SAP).
• Review and analyze lead times, dead stocks, days-on-hand, slow-moving products and make recommendations.
• Manage the timely and accurate maintenance of the computer system tables, databases and purchasing transactions relating to acquisition of Factors, non-blood products, vaccines, ancillaries and packaging supplies.
• Develop and maintain working relationships with key company vendors to enhance company’s competitive advantage.
• Maintaining necessary vendor documentation and update return policies.
• Assist Product Management and Pricing and Contracts team members as required.
• Adheres specifically to all company policies and procedures, Federal and State regulations and laws.

• Display dedication to position responsibilities and achieve assigned goals and objectives.
• Represent the Company in a professional manner and appearance at all times.
• Understand and internalize the Company’s purpose, display loyalty to the Company and its organizational values.
• Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
• Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and respect the diversity of our work force in actions, words, and deeds.
• Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.

• Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.
• Other duties as assigned.

Qualifications

Education, Knowledge, Skills and Experience

Required Education:

• High School diploma or equivalent.

Preferred Knowledge:

• A working knowledge of integrated computer systems and applications directly related to Materials Management and pricing is preferred.

Required Experience:

• Must have at least one (1) to three (3) years in a related field.

Preferred Experience:

• Prior experience in a company that distributed medical products is preferred.
• Experience in finance, marketing, or materials management is desirable.

Required Skills:

• Must have strong organizational skills
• Must have a detail orientation and the proven ability to prioritize work
• Must have effective verbal and written communication skills
• Must have the ability to work with limited supervision and as part of a team
• Sound decision-making abilities
• Must have strong organizational skills

Physical requirements

Vision, hearing, speech, movements requiring the use of wrists, hands and/or fingers. Must have the ability to view a computer screen for long periods and the ability to sit for extended periods. Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled. The employee occasionally lifts up to 20 lbs. and occasionally kneels and bends. Must have the ability to travel occasionally. Working condition include normal office setting.

Mental Demands

Learning, thinking, concentration and the ability to work under pressure, particularly during busy times. Must be able to pay close attention to detail and be able to work as a member of a team to ensure excellent customer service. Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations’ situations. Must have the ability to exercise discretion as well as appropriate judgments when necessary. Must be proactive in finding solutions.

Direct Reports

None

EEO/AAP Statement

FFF Enterprises/ NuFactor is an equal opportunity employer to all and prohibits discrimination and harassment based on the following characteristics: race, color, caste, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic conditions), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran or military status, medical leave or other types of protected leave (requesting or approved for leave under the Family and Medical Leave Act or any state protected leaves), domestic violence victim status, political affiliation, reproductive health decision-making, and any other characteristic protected by state or federal anti-discrimination law covering employment. These categories are defined according to Government Code section 12920. The Company prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.