Job description

Opportunity #377

The Client:

A live communications agency, that provides fully integrated services enabling excellence in Advertising, Events, Public Relations, and digital and social media. They work on amazing campaigns work with high-profile government and private sector corporations globally.

Role Overview:

Organize and coordinate administration duties and office procedures, create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

Job Responsibilities:

Act as the point of contact for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
Organize and schedule meetings and appointments and organize office operations and procedures.
Partner with HR to maintain office policies as necessary and with Finance to handle invoices and payments with suppliers and clients.
Manage relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time.
Manage executives' schedules, calendars, and appointments and provide general support to visitors.
Create PowerPoint slides and make presentations Ensure office efficiency is maintained by planning and executing equipment procurement, layouts, and office systems.
Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.
Manage office services by ensuring office operations and procedures are organized, correspondences are controlled, and filing systems are designed.

Job Requirements:

Bachelor's degree in business administration, communications, or a related field.
2-5 years of work experience in an administrative/office management role.
Must have exceptional attention to detail.
Strong organizational and time management skills, and ability to prioritize.
Excellent communication and interpersonal skills.
Strong problem-solving skills and analytical skills.
Must be proficient with Microsoft Office and Google products.