About the departments:

The Finance team is an international group of financial professionals dedicated to supporting our global business, protecting company assets, and providing strategic analysis, budgeting, and reporting to support the company’s objectives. The team plays a critical role to ensure the company’s long-term financial health and sustainability by managing resources, optimizing financial performance, ensuring compliance with regulations, and providing strategic insights to support decision-making across international operations.

Rooming Operations plays a vital role in delivering a seamless travel experience for our guests. Serving as the central communication hub with all our vendors, this team focuses on managing hotel room allotments—from updating and adjusting guest room inventory based on requests to ensuring our Leaders have accommodations that support the highest quality service. Additionally, Rooming Operations works closely with our Sales and Marketing departments to align room inventory with our broader business goals.

About the role:

The Finance & Rooming Ops Assistant is a unique, dual-department role that offers exposure to two vital parts of our organization—Finance and Rooming Operations. This role shifts seasonally, with support focused on the Finance team from June to February and transitioning to Rooming Ops from March to May.

In Finance, this role supports the Accounts Payable and Expense Report teams through a variety of operational tasks, including invoice organization, supplier communication, and ongoing administrative support that helps keep financial processes running smoothly, In the Rooming department, the focus shifts to trip readiness—generating and distributing guest information and inventory requests to external suppliers, and ensuring internal databases remain accurate and up to date.  This position offers the opportunity to work in two dynamic areas of our organization and requires a proactive and adaptable individual who excels at multitasking and maintaining accuracy in their work.

What you’ll be doing:  

Finance  

• You’ll communicate daily with suppliers regarding payment.
• You’ll organize incoming invoices for payment.
• You’ll conduct inbox maintenance.
• You’ll mail USD and Foreign Exchange checks twice a week.
• You’ll update foreign exchange rates.
• You’ll assist with year-end tax preparation.
• You’ll work to assist Accounts Payable and Expense Report teams as needed.

Rooming 

• You’ll generate, edit, send, and check-in all scheduled supplier correspondence as well as On-Demand guest lists.  
• You’ll manage rooming inventory preceding trip departures according to guest bookings or cancellations.  
• You’ll field supplier inquiries and answer questions in a timely manner.  
• You’ll address miscellaneous Rooming team tasks as they arise, including system troubleshooting, assisting with leader accommodations, monitoring reports, and other ad hoc projects.  

What you’ll need to be successful:  

• A keen eye for detail and an analytical mind that thrives in both structured and flexible environments.
• Strong organizational prowess and the ability to pivot between tasks seamlessly.
• Quick learning and adaptability, with a collaborative spirit to match.
• Exceptional communication skills, capable of engaging effectively with both vendors and team members.
• A dedication to excellence in customer service, reflecting the premium experience Backroads offers.
• Proficiency in Microsoft Office Suite and the willingness to master new software.
• Enthusiasm about working for Backroads and have a passion for active travel and the outdoors 

Work Environment:

• Berkeley, CA
• On-site, 4 days in office

About Backroads:

At Backroads we’re passionate about connecting our guests with so many of the most beautiful places in the world. We use our four-plus decades of expertise to create exceptional biking, hiking, and multi-adventure trips in over 50 countries for people wanting a deeper and richer travel experience. We travel on land as well as by small luxury ships on active river and ocean cruises. Our trips are for all ages – including dedicated itineraries just for families. We are known for our unwavering attention to quality. We have a dynamic work environment and a strong company culture.

Why Backroads:

At Backroads, we value every single member of our staff, and we’re proud to offer a dynamic work environment that enables growth. Your colleagues will be some of the most dedicated, competent, active, and fun people you will ever meet. A job at Backroads is unlike any other job you will ever have – you will be challenged, you will be inspired, and you will be gratified. No matter what you do here, you will be part of something that makes us all proud – delivering authentic, enriching, and often profoundly life-changing experiences. On top of all that, we have some pretty great benefits and perks! For example our US office employees receive: 

• Comprehensive medical, dental, and vision insurance
• 401(k) with company match, flex plan, and parental leave
• Generous paid time off, 8 paid holidays, and additional time off to go on Backroads trips!
• Complimentary trips and trip discounts for employees, and trip discounts for employees’ friends and family!
• Outdoor industry discounts and deals
• Alternative commuter incentives for biking, walking, carpooling, or using public transportation to get to work
• Wellness programs and regular lunchtime bike rides and yoga

Backroads is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Salary Ranges: