Events Coordinator I

Who we want

Walter and Leonore Annenberg Presidential Conference Center is seeking an Events Coordinator I, to provide central coordination of large events and conferences, to include pre- and post-event liaison with clients for the Conference Center.

What you need to know

The salary is commensurate with selected hire's education and experience.

Please upload a resume & cover letter to help in the review of your application.

Essential Duties/Tasks

Event Logistics:

• Assists in responding to and resolving issues.

• Ensures that the facilities are maintained in a safe and clean environment.

• Ensures that facility and audio/visual set-ups are completed accurately and on time.

• Complies with all Annenberg Presidential Conference Center safety regulations and ensures support staff complies during events.

Event Management:

• Is the Event Assistant of the Presidential Conference Center.

• Assumes management responsibility of Presidential Conference Center services and activities prior to and during events.

• Participates in negotiations and contract preparation.

• Assists with directing and monitoring the activities of catering, security, and parking.

• Assists with the coordination of the work plans as directed by needs of clients.

• Corresponds and provides operational support to the Manager and the Director.

• Assists in the coordination facility events.

• Assists in coordinating logistics for program seminars, workshops, lectures, and other special events.

• Serves as a first point of contact for assigned events.

• Establishes and maintains event files. Participates in pre-planning meetings with clients.

• Ensures all setups for assigned events are set according to the diagram(s).

• Ensures all tables, chairs, audiovisual equipment, etc. are set according to PCC standards.

• Ensures event tear-down procedures and equipment care are followed per PCC standards.

• Attends weekly event staff meetings.

• Trains student technicians and student interns.

Customer Service:

• Interacts with clients and guests in a friendly and professional manner.

• Upholds a positive work environment with managers and fellow employees.

• Openly communicates with clients and staff in regard to timing or other necessary changes to an event.

Supervisor on Duty:

• Serves as the supervisor on duty for assigned staff during events.

Qualifications

Required Education

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• No required experience.

Preferred Qualifications

• Bachelor’s degree in Facility Management, Hotel/Hospitality Management, or related field.

• Two years of experience in Event Planning or Event Coordination/Logistics.

• Event Management Certification or Certification Meeting Professional

• Certification Venue Professional or Corporate Planning Certification

• Knowledge and operation of audio/visual equipment.

• Knowledge of planning pod or event planning software

• Customer service oriented.

• Must have a professional attitude when interacting with clients and guests.

Knowledge, Skills, and Abilities

• Knowledge of word and spreadsheet applications.

• Strong organizational skills with effective verbal and written communication skills.

• Excellent oral and written communication skills.

• Ability to use google and word, spreadsheet, and database programs.

Who we are

In May of 1991, former President George H.W. Bush elected to make Texas A&M University home to his Presidential Library. The site of the George Bush Presidential Library Complex, which houses the George H.W. Bush Presidential Library and Museum, the Walter and Leonore Annenberg Presidential Conference Center, and the Bush School of Government and Public Service, consists of ninety acres on the West Campus of Texas A&M University. The conference center houses two auditoriums, three banquet spaces, the Political Science and Economics Library, the Bush School of Government and Public Service's Extended Education offices, and the George Bush Presidential Library Foundation offices. In March of 2003, the George Bush Presidential Conference Center was renamed the Walter and Leonore Annenberg Presidential Conference Center.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.