Advancement Services Coordinator

Description

Brooklyn Academy of Music (BAM) is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas—engaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters.

Reporting to the Director of Individual Giving & Advancement Operations and supporting the Gift Processing Manager, the Advancement Services Coordinator will be an integral member of the Advancement team supporting gift processing, overseeing donor database management, reporting, donor crediting and recognition protocols, and internal systems to ensure efficient and accurate operations across the Advancement team. The ideal candidate combines sharp attention to detail with a strategic mindset and a commitment to supporting the creation of systems that enable relationship-based fundraising at scale.

Essential Duties and Responsibilities:

Gift Processing and Donor Recognition:

• Responsible for the day-to-day processing, and record-keeping of gifts pledged or received for the Advancement team
• Partner with frontline fundraisers to ensure appropriate donor crediting and naming recognition (e.g., digital, printed, event-based)
• Reviews all marketing and communications materials to ensure correct donor credits have been applied and routes to sponsors for approval when necessary.
• Supports the creation of a streamlined donor crediting and recognition system

Data Integrity and Analysis:

• Partner with Insights team in Marketing to execute digital & print efforts by building and pulling mail/email lists rooted in sound segmentation strategies
• Supports the processing, and record keeping of gifts pledged or received for the Advancement team as needed

Operational Efficiency:

• Document standard operating procedures related to data entry, donor crediting, segmentation, and reporting.
• Additional tasks to support the Advancement team as needed.
• Provide inter- and intra-departmental support as necessary
• Provide event support to Advancement department

Qualifications

Compensation: The salary for this role is $54K. This role is represented by Local 2110 and will be paid in accordance with the BAM/UAW Local 2110 Collective Bargaining Agreement. This position is full-time, non-exempt, and eligible for benefits. BAM provides a comprehensive benefits package including medical, dental, and vision insurance, retirement plan opportunities including both 401(k) and pension plans, as well as BAM-related benefits including access to BAM's fantastic programming. 

Working conditions: Administrative Work (Category 1):

• The employee sits most of the time yet may occasionally move around the office, uses fingers and hands, engages in frequent oral communication, and has close visual acuity to perform activities such as viewing a computer and preparation of data and figures.
• Environment: The employee is not substantially exposed to adverse environmental conditions.
• Hybrid Schedule

Application Instructions: Must complete an online application through BAM's website  - no phone calls, emails or walk-ins, please. 

Internal Applicants must complete an online application through BAM's website.  Employees must meet all of the following criteria to be considered for an interview: 

• Completed at least 1 year of continuous, active service in current position. (Positions excluded include, but are not limited to, temporary assignments, and probationary employees) 
• Meet the experience and skills requirements as outlined in the job post 
• Be employed in the current position for at least one year 
• Performed in a satisfactory manner without any corrective actions in the last 12 months 

Brooklyn Academy of Music is an Equal Opportunity Employer. BAM recognizes that historic institutional practices lead to a non-inclusive environment and is working to address diversity and inclusion in all forms. Individuals in BAM are experiencing their own pace during this process, which is not uncommon when addressing power and privilege. The Advancement division supports and continues to take part in this process.