Offer summary

Qualifications:

1-2 years of experience as an Executive Assistant, Finance Analyst, or in Business Management., Bachelor's degree in Business Administration or Finance., Familiarity with expense processing systems like Expensify or Concur., Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word..

Key responsibilities:

Maintain and update the CRM system daily with accurate data entry.

Reconcile high-volume expenses and process reports efficiently.

Arrange comprehensive travel logistics including flights and accommodations.

Generate travel invoices for portfolio companies as needed.

Job description

Job Title: Administrative Assistant
Location: Remote (EST Time Zone)
Salary Range: up to 1600 USD

Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a dynamic company operating in the biotech & life sciences industry, dedicated to supporting therapeutic advancements and enabling technologies with transformative potential.

Position Overview:

We are seeking a versatile and detail-oriented Administrative Assistant to provide crucial operational administrative and organizational support. The ideal candidate will thrive in a fast-paced, remote environment, managing administrative processes, expense reconciliation, and CRM updates while ensuring seamless executive support.

Key Responsibilities:

Maintain and update the CRM system daily, ensuring accurate and timely data entry.
Reconcile high-volume expenses and process reports efficiently.
Arrange comprehensive travel logistics (flights, accommodations, transportation).
Maintain and update senior managements contacts, ensuring key relationships are documented.
Generate travel invoices for portfolio companies as needed.
Perform additional administrative tasks as assigned.

Qualifications:

1-2 years of experience as an Executive Assistant, Finance Analyst, or in Business Management.
Bachelor's degree in Business Administration or Finance.
Familiarity with expense processing systems (Expensify, Concur, or similar).
Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
Analytical mindset with the ability to interpret data and provide actionable insights.
Interest in the biotech & life sciences industry is a plus.

Resume Submission Guidelines:

💡To help us review your application efficiently, please submit your resume in text-based PDF format only.

🔸Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

📍Important: For timely processing, both your resume and introductory video must be submitted in English.

Required profile