Senior Executive Assistant - (ZR_24383_JOB)

This is a remote position.

Role Name: Senior Executive Assistant

Schedule:

• Monday to Friday, 9am to 6pm Pacific with an hour unpaid break
  
  

Client Overview

Join a dynamic foundation organization dedicated to making meaningful impact in their community and beyond. This mission-driven organization values strategic support, professional growth, and operational excellence. You’ll be working with leadership that appreciates efficiency and recognizes the critical role that executive support plays in organizational success. The foundation offers a collaborative environment where your contributions directly support important initiatives and organizational goals.

Job Description

This is an exceptional opportunity for an experienced Senior Executive Assistant to provide comprehensive executive-level support in a remote environment. You’ll serve as a strategic partner to leadership, managing critical operations and ensuring seamless workflow management. The role offers flexibility with both full-time and part-time options, allowing you to leverage your expertise while maintaining work-life balance. This position provides the opportunity to grow with the organization, with potential for role adjustments based on performance and organizational needs, making it an ideal long-term partnership for the right candidate.

Responsibilities

• Assist with daily calendar management, task scheduling, and email correspondence. • Coordinate travel logistics and arrangements. • Conduct online research and compile email summaries based on findings. • Attend executive meetings, ensuring accurate minute-taking, note compilation, and action point tracking. • Prioritize tasks for various teams, monitor progress, and provide regular updates to senior management. • Assist with expense reconciliation, financial tracking, and bank account oversight. • Handle office administrative tasks as directed and as necessary. • Manage and organize internal documents, promotional materials, and digital folder structures. • Act as a liaison between the executive and other departments, ensuring smooth communication and prompt resolution of requests and queries.

Requirements

• Exceptional attention to detail and organizational capabilities. • Outstanding written and verbal communication proficiency. • A minimum of three years of experience in an executive assistant role. • Proficiency in MS Office Suite, especially Excel and Outlook. • Ability to adapt and thrive in a fast-paced environment.