Bid Manager

Proactis Tenders Limited provides e-procurement software solutions for public sector buyers, national governments and private sector suppliers.  Our products and services help simplify and bring clarity to the procurement process, bringing buyers and suppliers together and providing effective and efficient tools for successful commercial relationships.

Our main product – Tenders Direct - is the leading tender alert subscription service in the UK, with several thousand customers across multiple sectors, largely drawn from the SME market. Our Training and Consultancy services provide additional support for customers to help them maximise bid success rates and develop their public sector income streams.

Why join the Proactis team?

• Be part of an organisation with a genuine spirit of teamwork and cooperation.
• Freedom to bring your ideas and create your own success story within a highly supportive environment.
• Opportunity to be an outstanding and visible contributor to the company’s success.

To provide Bid Consultancy to our clients to help them be successful with their bids, primarily into the public sector. This will entail acting as Bid Manager for our clients on both short- and longer-term projects. You will also be responsible for providing ad-hoc support to our clients and be available to provide expert guidance. Additionally, the Bid Manager will also be involved agreeing support scope and pricing for bid consultancy projects for our clients.  The Bid Manager will be a Subject Matter Expert in Public Sector bidding regulations, procedures and best practice and support and coach colleagues with their knowledge.  The Bid Manager will provide input and direction into the strategy of the Training and Consultancy department.

Key Responsibilities 

• Bid writing and management
• Knowledge Sharing in bid best practice
• Ad-hoc expert support for clients (verbal and written) to improve their success rates.
• Creation of proposals for prospective clients, supporting some at initial enquiry stage.
• Account management: maintain relationships with Consultancy clients to ensure repeat business.
• Contribute to strategy and initiatives for growing Training & Consulting revenues.
• Deputise for / cover Bid Training & Consultancy Manager as required.
• Maintaining client information. Ensuring client records are accurately maintained.
• Market information. Keeping up to date with trends and legislative changes in public procurement.
• Building external profile: Sharing relevant information and expert comment through different channels (LinkedIn etc.) as marketing and engagement activity.

 Professional Skills, Qualifications and Experience

• Strong bid management and writing skills, utilising proposals best practice tools and techniques such as APMP / Shipley etc. Minimum 3 years’ experience bid writing.
• Excellent verbal and written communication skills. Must be able to engage successfully across client base with differing bid experience levels.
• Strong project, time management and organisational skills. Able to work at pace and under minimal supervision.
• Strong understanding of procurement processes and procedures, especially within the public sector. Experience submitting proposals through portal systems.
• Commercial / Strategic awareness. Should be able to understand commercial impact of work and contribute department objectives and growth.
• Must be comfortable to work across diverse sectors, understanding sector context very quickly.

Behaviours and Core Values

• Listening and understanding
• Strong work ethic
• Positive and determined, with effective negotiation and influencing skills
• Results oriented
• Ability to juggle multiple tasks effectively, to tight deadlines, work with high degree of autonomy

We are happy for this to be a hybrid role, with a minimum of two days per month in the office required.