Offer summary

Qualifications:

Fluent English communication skills (written and verbal), Previous experience in customer service or administrative roles, Familiarity with QuickBooks or similar accounting software, Strong organizational and time management skills..

Key responsibilities:

Manage 30–40 daily incoming calls and text messages via RingCentral

Schedule and coordinate private chef appointments and catering events

Categorize transactions and input financial data into QuickBooks

Assist with invoicing and payment processing.

Job description

This is a remote position.

Schedule:

Mondays to Fridays, 8:00 am to 4:00 pm, Redondo Beach, CA, USA, Pacific Time (with 30-minute paid break)
40 hours per week

Scope:

Full-time position
Reports to the business owner

Position Overview:

We are seeking a reliable and detail-oriented Administrative Assistant with Basic Bookkeeping skills to support our daily operations. This role blends administrative support with entry-level bookkeeping tasks and requires excellent communication, organization, and multitasking abilities. You will handle client communication, scheduling, invoicing, and financial data entry using QuickBooks. Training will be provided for bookkeeping responsibilities.

Key Responsibilities:

Administrative Support

Answer and manage 30–40 daily incoming calls and text messages via RingCentral
Schedule and coordinate private chef appointments and catering events
Process customer inquiries and capture essential event details
Manage and respond to emails professionally and promptly
Complete initial client intake forms and follow up with potential clients
Coordinate with chef’s schedule for accurate event planning
Perform general virtual assistant duties as assigned
Support additional administrative functions as needed

Basic Bookkeeping

Categorize transactions and input financial data into QuickBooks
Assist with invoicing and payment processing
Learn and apply categorization systems with provided guidance
Collaborate directly with the business owner on bookkeeping tasks and questions

Requirements

Fluent English communication skills (written and verbal)

Previous experience in customer service, receptionist, or administrative assistant role

Familiarity with QuickBooks or similar accounting software (training provided)

Proficiency with standard communication software

Strong organizational and time management skills

Excellent phone etiquette and customer service orientation

Ability to work independently in a remote environment

Reliable internet connection and professional home office setup

Willingness to ask questions, learn new systems, and follow instructions

Benefits

Independent Contractor Perks:

HMO coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.

ZR_24374_JOB

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