Offer summary

Qualifications:

3+ years of experience as a senior-level executive assistant or in administrative support, preferably for C-suite executives., Exceptional organizational and multitasking skills in a fast-paced environment., Strong verbal and written communication skills with attention to detail., Bachelor’s degree in Business Administration, Communications, or a related field preferred; relevant certifications are a plus..

Key responsibilities:

Coordinate and manage daily schedules, meetings, and appointments for senior executives.

Act as the first point of contact for stakeholders, handling inquiries with professionalism.

Prepare reports, presentations, and business documents to support executive needs.

Book and manage complex travel arrangements and maintain administrative processes.

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

3+ years of proven experience in a senior-level executive assistant or administrative support role, preferably supporting C-suite or director-level executives. Exceptional organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment. Strong verbal and written communication skills, with a professional demeanor and attention to detail. High level of discretion and integrity when handling sensitive or confidential information. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with digital scheduling and collaboration tools (e.g., Google Workspace, Slack, Zoom). Ability to anticipate needs, think critically, and offer solutions to problems with a proactive approach. Comfortable working independently with minimal supervision, as well as collaboratively within a team. Bachelor’s degree in Business Administration, Communications, or a related field preferred; relevant certifications (e.g., CAP, PMP) are a plus

Core responsibilities:

Coordinate and manage the daily schedules, meetings, and appointments of senior executives, ensuring optimal time management and prioritization of tasks. Act as the first point of contact for internal and external stakeholders, handling inquiries, calls, and emails with professionalism and discretion. Prepare high-quality reports, presentations, spreadsheets, and other business documents in support of executive needs. Plan and organize meetings, including logistics, agendas, materials preparation, and taking detailed meeting minutes or notes when necessary. Book and manage complex domestic and international travel arrangements, including flights, accommodations, and itineraries. Maintain and update filing systems, databases, and other administrative processes to ensure smooth day-to-day operations. Track follow-up items, deadlines, and key action points from meetings and communications, ensuring timely execution and accountability. Provide occasional support with personal tasks, events, or errands to support executive effectiveness and work-life balance

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

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