PRODUCTION ADMIN I

Description

The Production Administrator plays a vital role in supporting construction production processes and ensuring seamless administrative operations. This position requires strong organizational skills, attention to detail, and the ability to coordinate materials, track inventory, and facilitate communication between vendors, suppliers, and internal teams. The ideal candidate will have experience in office administration within a construction, manufacturing, or industrial environment.

Key Responsibilities:

Administrative & Office Support

• Answer and direct phone calls, take messages, and respond to inquiries.
• Maintain and organize records related to project schedules, material orders, and business transactions.
• Process and file incoming and outgoing correspondence, including purchase orders, invoices, and contracts.
• Operate office equipment, including computers, printers, and construction-related software (if applicable).
• Update and maintain construction project databases, logs, and documentation.

Production & Operations Coordination

• Assist in tracking material orders, inventory levels, and supply chain logistics to ensure smooth production.
• Review production schedules, job orders, and staffing requirements to align with project timelines.
• Monitor work progress, verifying that documentation and records comply with industry regulations and standards.
• Coordinate delivery of construction materials and supplies to job sites, working closely with suppliers and vendors.
• Record project and production data, including work completion rates, material usage, and quality control measures.
• Assist in scheduling subcontractors and crews to maintain workflow efficiency.

Communication & Collaboration

• Serve as a point of contact between field teams, project managers, suppliers, and administrative staff.
• Help coordinate construction schedules, change orders, and labor/material adjustments.
• Address project-related issues, collaborating with management to resolve any delays or material shortages.
• Ensure compliance with company policies, safety regulations, and project specifications.

Logistics & Documentation

• Maintain records for material purchases, equipment rentals, and vendor agreements.
• Process job site documentation, work orders, and regulatory compliance paperwork.
• Support procurement efforts by tracking purchase orders, invoices, and payment schedules.
• Assist in maintaining safety documentation and compliance records for job sites.

Qualifications

Qualifications

• Education: High School Diploma required (Some college or industry-related certification preferred).
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe/PDF editing, and experience with construction management software (e.g., Procore, Sage 300, or Viewpoint) is a plus.
• Industry Knowledge: Familiarity with construction materials, job site operations, inventory management, and production workflows.
• Administrative & Customer Service: Ability to support field teams, vendors, and customers in a fast-paced environment.

Working Conditions

• Fast-paced, deadline-driven construction office environment.
• Some travel to job sites may be required.
• Occasional early morning or late evening work based on project schedules.

Physical Requirements

• Standard office work with prolonged sitting and computer use.
• Occasional lifting of construction documents, materials, or office supplies.