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Executive Assistant - (ZR_24214_JOB)

Remote: 
Full Remote
Contract: 
Part time
Work from: 
Anywhere

Offer summary

Qualifications:

2–5+ years of experience supporting founders or executives across multiple brands., Highly organized, communicative, and dependable with a proactive approach., Fluency in tools like ClickUp, Slack, Google Workspace, and Canva is essential., Experience in podcast, content, or digital media operations is a plus..

Key responsibilities:

  • Coordinate podcast logistics including guest outreach, scheduling, and follow-ups.
  • Manage executive calendars and liaise with internal teams to track project timelines.
  • Handle content management tasks such as uploading and publishing materials.
  • Maintain and update standard operating procedures and process documentation.

BruntWork logo
BruntWork Human Resources, Staffing & Recruiting SME https://www.bruntworkcareers.co/
501 - 1000 Employees
See all jobs

Job description

This is a remote position.

Position: Executive Virtual Assistant — Content, Podcast, & Founder Operations
Location: Remote
Commitment: 20 hours per week
Start Date: ASAP
Schedule: Flexible, with twice-a-week check-ins during Pacific business hours


Reports To:

A founder overseeing multiple ventures in digital marketing, SaaS, community-building, and personal branding.


About the Companies:

This role supports a group of mission-driven organizations across the digital marketing and fundraising sectors, including:

  • A performance-based marketing agency focused on SEO, PPC, web design, and marketing strategy for healthcare-related services.

  • An online platform dedicated to helping non-profits and organizations raise funds through digital auctions.

  • A SaaS tool built for automating Google Ads campaigns.

  • A podcast and learning community for leaders in the recovery and mental wellness space.

  • A founder-led personal brand with a focus on coaching, thought leadership, and entrepreneurship.


About the Role:

We are seeking a high-performing, detail-oriented Executive Virtual Assistant to serve as the right hand to a busy founder managing multiple ventures. This is not a traditional administrative role. You’ll act as both an operations partner and project coordinator, handling content workflows, podcast logistics, executive scheduling, and internal communications across four fast-paced businesses.

You’ll thrive in this role if you are organized, proactive, tech-savvy, and capable of managing chaos with clarity—someone who doesn’t wait for instructions and enjoys supporting a visionary leader.


Core Responsibilities:
Podcast & Community Coordination
Source and vet podcast guests; manage outreach and booking.
Coordinate scheduling, bios, pre-interview prep, and follow-ups.
Upload podcast assets and coordinate with editors.
Organize content libraries and maintain the content vault.
Post event recordings with formatted summaries and materials.
Manage the content calendar and support email communications and live sessions.

Executive Assistant Support (Across All Brands)
Manage calendars and coordinate meetings across multiple ventures.
Liaise with internal teams to track project timelines and deliverables.
Triage and manage executive inboxes.
Attend select meetings to record action items and ensure follow-through.
Maintain and update SOPs and process documentation.

Admin, Light Ops & Content Management
Format PDFs, proposals, and Notion pages.
Upload and publish content to websites, email platforms, or learning management systems.
Collaborate with designers and tech support to keep projects on track.
Maintain trackers, checklists, and weekly priorities.
Draft or lightly edit content for emails, social posts, or marketing assets.

You’ll Thrive in This Role If You:
Have 2–5+ years of experience supporting founders, executives, or entrepreneurs across multiple brands.
Are highly organized, communicative, and dependable.
Excel at managing priorities, anticipating needs, and working autonomously.
Are fluent in tools like ClickUp, Slack, Google Workspace, ConvertKit, Zoom, Canva, and Notion.
Enjoy organizing messy systems and streamlining complex workflows.
Have experience in podcast, content, or digital media operations (a plus, not required).

This Role May Not Be a Fit If You:
Prefer routine or narrowly defined responsibilities.
Find managing multiple brands or calendars overwhelming.
Wait for step-by-step instructions instead of taking initiative.
Want to work in a highly structured, single-business environment.

Tools You’ll Likely Use:
Project & Task Management: ClickUp, Notion, Slack, Google Workspace
Communication & Content: ConvertKit, Zoom, Canva, Descript, Loom
Publishing & Platforms: WordPress, Kajabi, MemberVault (or similar)

Independent Contractor Perks
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job
ZR_24214_JOB

Required profile

Experience

Industry :
Human Resources, Staffing & Recruiting
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Content ManagementPodcastingDigital MarketingProject CoordinationCanva (Software)WordPressZoom (Video Conferencing Tool)Slack (Software)ClickUp (Software)Google WorkspaceNotion (Software)PodcastingDigital Marketing

Other Skills

  • Communication
  • Reliability
  • Prioritization
Are you interested?

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