Offer summary

Qualifications:

Minimum 2 years of Executive Assistant experience., Fluent in English, both written and verbal., Proficient in Microsoft 365 applications., Strong organizational skills and attention to detail..

Key responsibilities:

Manage calendars, schedule meetings, and coordinate travel.

Perform daily inbox management and respond to emails.

Coordinate events and support project execution.

Organize confidential documents and optimize workflows.

Job description

Job Title: Executive Assistant
Location: Remote (PST Time Zone)
Salary Range: up to 2200 USD

Work Schedule: Monday - Friday, 8:00 AM to 5:00 PM (PST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a dynamic, fast-paced company in the real estate and property management sector. The executive team values precision, discretion, and proactive support to enable strategic focus and operational efficiency. You'll be working closely with senior leadership in a collaborative, remote-first environment.

Position Overview:

We're seeking a proactive and highly organized Executive Assistant to support the President and executive team. This role is critical in optimizing time management, maintaining clear communication, and driving administrative efficiency. The ideal candidate will be a self-starter who can anticipate needs, manage complex schedules and inboxes, and contribute to project execution with minimal oversight.

Key Responsibilities:

Calendar Management: Schedule meetings, manage appointments, and coordinate travel and expenses.
Inbox Management: Perform daily inbox sweeps, respond to emails, and flag urgent items to maintain Inbox Zero.
Event Planning: Coordinate offsites, leadership meetings, and internal events.
Project Assistance: Support the executive team with research, tasks, and project follow-ups.
Document Management: Organize confidential files, reports, and presentations with discretion.
Workflow Optimization: Identify and implement best practices for executive support.
Anticipate Needs: Proactively manage requests to improve productivity.

Qualifications:

Minimum 2 years of Executive Assistant experience.
Fluent English, both written and verbal.
Proficient in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneNote, etc.).
Strong organizational skills, follow-through, and attention to detail.
Experience managing multiple priorities independently.
Ability to handle confidential information with professionalism.
Positive attitude, collaborative spirit, and strong communication.

Nice-to-Haves:

Experience with property management software (LeadSimple, AppFolio, PropertyMeld).
Familiarity with EOS, HR software, or Okta.
Experience working with attorneys or legal teams.
Prior experience supporting executive teams in real estate or professional services.

Resume Submission Guidelines:

💡To help us review your application efficiently, please submit your resume in text-based PDF format only.

🔸Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

📍Important: For timely processing, both your resume and introductory video must be submitted in English.

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