Administrative Coordinator

Description

Come work for the leading employer in the Coachella Valley. Agua Caliente offers a comprehensive benefit and compensation package that includes rich medical and dental benefits, a 401k plan with employer match, more than 3 weeks of paid time off per year for newly hired employees, and other great benefits like food and beverage discounts at our three casinos, fuel discounts, tuition and wellness reimbursement, plus much, more.  

WHO ARE WE: The Agua Caliente Band of Cahuilla Indians is a federally recognized Indian Tribe located in Palm Springs, California, with 32,000 acres of reservation lands that spread across Palm Springs, Cathedral City, Rancho Mirage, and into the Santa Rosa and San Jacinto mountains. The Tribe currently owns and operates two 18-hole championship golf courses, 3 casinos located in Cathedral City, Rancho Mirage, and downtown Palm Springs, two world class spas, and a fuel station. For more information about the Tribe, visit www.aguacaliente-nsn.gov.

Job Description Summary

Provides clerical and administrative support to designated department to include the production of written/verbal communications, mail distribution, and screening and directing incoming phone calls. Executes various tasks and assignments, as directed by staff, including highly confidential and business sensitive items.

Essential Duties and Responsibilities (other duties may be assigned)

• Produce and edit a wide range of documents using a variety of software. Copy, distribute and file as required, while maintaining a professional and secure work station.
• Open, sort, and distribute incoming correspondence, including faxes and email
• Answer, screen and direct department incoming calls
• File and retrieve documents, records, and reports.
• Prepare responses to correspondence containing routine inquiries prepare and edit correspondence, communications, presentations and other documents
• Conduct research, assemble and analyze data to prepare reports and documents
• Assists in the processing and mailing out of department minutes, announcements, and special notices.
• Draft internal and external communication relating to department projects.
• Assists in the tracking and reporting of department expenditures.
• Assist with payroll processing including the review of time sheets, VSTL requests and other activities as assigned.
• Provide excellent guest service.
• Must adhere to all Tribal Ordinance, Regulations, and the ACCRS and SRC System of Internal Controls, and Standard Operating Procedures.

Supervisory Responsibilities

None

Access to Sensitive Areas and Information

Confidential Information as it pertains to the department.

Signatory Ability

None

Qualifications

Education and/or Experience

• High school diploma or GED.
• Associates Degree in Business Administration or equivalent preferred.
• A minimum of 3 years experience at an Administrative Assistant level or higher or any combination of education, training or experience that provides the required knowledge, skills and abilities.
• Must have good PC skills with intermediate ability to use MS Office Suite, including MS Word, Excel, PowerPoint and Project.
• Strong English written and verbal communication skill set. Ability to relate to all levels of management, Tribal Membership, visitors and employees in verbal/written form.
• Ability to organize/prioritize work, meet deadlines, work with minimal supervision and multiple interruptions.

Working Conditions/Physical Demands

To perform this job successfully, the individual must be able to stand, move and work throughout the office area and properties, including walking up to 1 ½ mile, climbing stairs and sitting at a desk/work station for the duration of the shift.  

Typically the individual will be housed in an office environment.  The noise level in the work environment is usually moderate, but will escalate when located in the casino environment.  Must be able to grasp, bend, lift and/or carry or otherwise move goods weighing a minimum of 25 lbs. on an intermittent basis, and sufficient dexterity of hand in order to use office equipment including, but not limited to: a computer keyboard, calculator, general office equipment and multi-line telephone.