Offer summary

Qualifications:

Associates Degree or equivalent experience required., Minimum of 2 years of Executive Assistant experience., Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint., Strong interpersonal, verbal, and written communication skills..

Key responsibilities:

Perform complex secretarial and administrative tasks, including record keeping and correspondence.

Manage the executive's calendar, schedule appointments, and arrange meetings and travel plans.

Prepare reports and presentations by gathering and interpreting data using software tools.

Maintain confidentiality and comply with HIPAA regulations while providing administrative support.

Job description

Type: Full-time
Position: Executive Assistant II
Location: Remote, UT
Business Hours:M-F 8:00 AM- 5:00 PM MST
Duration of assignment: This position is temporary to cover a 12 week maternity leave.
Pay: $41.06/hr on W2

Summary:
Performs complex secretarial work of an administrative nature, including record keeping. Adheres to the companys/departments confidentiality and HIPAA compliance programs. Essential Functions: Composes and types routine memos and correspondence. Copies, faxes and routes information as requested. Establishes and maintains official documents and records in appropriate files. Provides excellent organizational and time management skills; must adhere to and meet all deadlines. Responds independently to a broad range of inquiries. Keeps Supervisors calendar up-to-date. Makes necessary arrangements to ensure details for meetings are completed. Takes shorthand and or speed writing efficiently. Participates in outside research, as necessary, for some projects. Prepares recurring and special reports and presentations by gathering data, interpreting data and assembling reports using PowerPoint, Excel, etc. for executives review and distribution. Proofreads and edits materials. Provides confidential administrative and clerical support to executive. Receives, opens, sorts, reads and prioritizes executives mail. Schedules appointments, meetings, conferences, luncheons, hotel reservations and travel plans. Serves as a receptionist for executive, receiving and screening visitors and telephone calls. Serves as recording secretary for committee(s), scheduling meetings, distributing materials, recording and transcribing meeting minutes. Strong call-screening capabilities in dealing with salespeople and non-essential calls. Types documents, memos, correspondence, presentations, forms, charts, tables and the like from rough draft. Complies with required workplace safety standards.

Knowledge/Skills/Abilities:
Excellent knowledge of Microsoft Office Suite (Word/Excel/Access/Power Point) including mail merges and the ability to type 65+ wpm General knowledge of industry related issues particularly Medical Managed care/Medicaid program Ability to deal with all levels of staff; must be professional and diplomatic Excellent interpersonal, verbal and written communication skills Ability to abide by Molinas policies Ability to maintain attendance to support required quality and quantity of work Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA) Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers and customers

Required Education:
Associates Degree of equivalent experience

Required Experience:
2+ years Executive Assistant experience

Required profile