Proposal Writer

Who We Are 

The Facilities Group (TFG), headquartered in Tampa, FL, is the fastest-growing janitorial and facility services provider in the United States. With nearly $1 billion in revenue and a portfolio of 18 different brands, we are revolutionizing the industry by delivering top-notch experiences to our clients across various industries. Founded just four years ago, we have rapidly scaled our operations while maintaining our entrepreneurial spirit. Our culture thrives on innovation, grit, and a relentless drive to build something incredible. As we continue to expand, we are looking for passionate, results-driven individuals to join our team and contribute to our mission of elevating spaces for a healthier, safer, and cleaner tomorrow. 

We partner with premier local, regional, and national facility service providers while maintaining brand legacy and driving high-powered technology. The Facilities Group family of companies has 17 offices throughout the United States and provides comprehensive suite of janitorial and maintenance services to a variety of end markets including commercial office, distribution, manufacturing, aviation, education, retail, and healthcare facilities.  

Our principle of providing best in class service not only guides how we treat our clients but is also the foundation of our company culture. We understand the importance of maintaining an exciting culture for our employees and believe in creating an empowering professional environment with a sense of community and opportunity.  

What You Will Be Doing 

The Facilities Group (TFG) is seeking an experienced and detail-oriented Proposal Writer to lead the end-to-end response process for aviation sector RFPs and drive proactive capture management. This individual will be directly accountable for managing all facets of public sector bidding, ensuring compliance, strategic alignment, and submission excellence. This is a high-impact, highly autonomous role requiring strong municipal RFP experience, compliance rigor, and proactive opportunity identification.  

This role is US Remote. Travel may include conferences or in-person team collaboration. The successful candidate will be able to work a schedule in US Eastern/Central time.  

Proposal Writer Responsibilities: 

Proposal Execution 

• Lead the entire proposal lifecycle, from opportunity identification, compliance review, and content development to final submission and post-submission follow-up.
• Maintain 100% compliance with all solicitation requirements and ensure proposals are complete, timely, and accurate.
• Develop and manage all proposal documents, decks, executive summaries, case studies, and supporting materials as assigned.
• Serve as the final accountable owner of each submission, including quality control, formatting, compliance tracking, and stakeholder coordination.

Capture Management 

• Proactively identify and qualify upcoming aviation opportunities through government portals, FOIA requests, networking and strategic research.
• Own bid/no-bid analysis and make informed recommendations to executive leadership.

• Track and maintain pipeline and procurement timelines within CRM tools.

Cross-functional Collaboration 

• Collaborate with pricing, operations, and subject matter experts to gather data and translate complex information into compelling, accurate proposals.
• Hold contributors accountable to deadlines and process adherence.
• Conduct internal audits during stage processes and after submission for continuous improvement.
• Coordinate with marketing to ensure brand consistency and to support value-driven messaging.

Market Awareness and Growth Enablement 

• Monitor industry trends, competitor positioning, and customer intel to inform pursuit strategies.
• Represent TFG at conferences and industry events, gathering intel and promoting the brand.

 Technology and Automation 

• Leverage proposal tools, CRM platforms, and generative AI (e.g., ChatGPT) to optimize workflows and accelerate production.
• Apply best practices in content reuse, automation, and SOPs for repeatable proposal excellence.

Key Performance Indicators (KPIs): 

 Primary Measures of Success:  

• Proposal Quality & Compliance: 100% compliance on all submissions and complete RFP tracking. 
• Proposal Won Rate & Volume: Maintain >35% win rate and >45% volume conversion per proposal. 

Secondary Influence Metrics: 

• Branding Contribution: Expand multi-proof point storytelling by service line (case studies, white papers, testimonials).

Proposal Writer Requirements and Qualifications: 

• Minimum of 5 years managing municipal or public sector RFP responses, particularly in facilities management or aviation environments.
• Demonstrated success in managing complex, multi-stakeholder RFPs in aviation or facilities services.
• Proficiency in CRM platforms (e.g., Pipedrive), Microsoft Office Suite, Adobe tools, and proposal automation platforms.
• Exceptional written communication and document production skills with meticulous attention to detail.
• Familiarity with generative AI tools (e.g., ChatGPT), proposal automation platforms, and standard proposal repositories preferred.
• Familiarity with FOIA, vendor registrations, and pre-bid requirements.
• Ability to work autonomously and operate as a self-directed contributor reporting to executive leadership with minimal oversight.
• High sense of ownership, accountability, and initiative.
• Detail-oriented, compliance-driven, and deadline-conscious.
• Technologically savvy and resourceful in a remote-first work environment.
• Curious, analytical, and capable of both critical thinking and task-level rigor.

Why Join Us? 

• Be part of a rapidly growing company with a mission-driven culture.
• Unleash your professional career and mobility with the opportunity to play a key role in shaping the future of the organization. 
• Competitive compensation package, including benefits. 

• Access to ongoing professional development and career growth opportunities.
• Work within a supportive and entrepreneurial environment where your contributions make a tangible impact.

Proposal Writer Benefits 

• Health 
• Vision 
• Dental 
• Life 
• 401k 
• Vacation 

***The Facilities Group is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it’s about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together. 

***Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of The Facilities Group to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship.  The Facilities Group also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team 813-425-1985. 

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