Candidate Experience Specialist

First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

The Candidate Experience Specialist (CX Specialist) is responsible for guiding candidates (drivers, attendants, and other location staff) through their onboarding journey, from the official offer of employment to the start of their in-person training.

Acting as the main point of contact for new hires, the CX Specialist ensures a seamless and positive experience by coordinating training schedules (remote, onsite, or hybrid), completing all hiring documentation, and managing background and compliance checks.

Responsibilities:

Candidate Onboarding and Support:

• Guide candidates through the full onboarding journey, including the official offer, hiring documentation, and compliance requirements.
• Ensure candidates are scheduled for all appropriate training (remote, onsite, or a mix) and are prepared for their first day of in-person training at their designated location.
• Serve as the primary point of contact for all new hires, addressing questions and providing support throughout the onboarding process.

Documentation and Compliance:

• Ensure all hiring documentation is completed accurately, including background checks and compliance-related forms, in adherence to company and legal standards.
• Maintain up-to-date records of candidate progress and documentation within the Applicant Tracking System (ATS) and other company systems.

Coordination with Internal Teams:

• Collaborate with Talent Acquisition, Training, HR, Employment Standards, Safety, and Operations teams to facilitate smooth onboarding and compliance processes.
• Communicate regularly with training teams and location managers to coordinate schedules and ensure candidates are prepared for their training.

System and Process Management:

• Utilize the ATS and other tools to manage candidate activity and movement throughout the onboarding process.
• Keep informed of updates in systems and processes related to hiring and onboarding.

Candidate Experience and Engagement:

• Foster relationships with candidates to enhance their experience, ensuring timely communication and support.
• Address candidate concerns proactively and provide updates to maintain engagement and interest until training begins.

Metrics and Reporting:

• Monitor and report on key performance indicators (KPIs), such as time-to-hire, onboarding completion rates, and training readiness, to support continuous improvement.
• Identify and act on trends or potential delays in the onboarding process.

Compliance and Best Practices:

• Ensure recruiting and onboarding practices align with Employment Standards Act, AODA requirements, and company policies.
• Maintain a strong knowledge of compliant hiring practices and apply them consistently.

Customer Service Excellence:

• Provide exceptional customer service to candidates and internal teams, maintaining effective working relationships across all stakeholders.

Continuous Improvement:

• Stay updated on industry trends and best practices in candidate experience and onboarding.
• Suggest and implement process improvements to enhance the efficiency and quality of the onboarding journey.

Additional Duties:

• Perform other duties as assigned to support the team and company’s goals.

Qualifications:

• High School diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 2-3+ years of experience in call centre, recruiting, and/or a related HR function.
• Experience with call centre and/or high-volume recruitment is an asset.
• Experience working in fast paced metrics-driven environment.
• Comfortable with high pace and changing environment.
• Familiarity with ATS or CRM systems and proficiency in Microsoft Office Suite.
• Strong attention to detail and organizational skills.
• Excellent interpersonal and verbal/written communication skills.
• High sense of urgency with effective time management.

Physical Requirements and Working Conditions

• Remote work environment with the ability to utilize standard office equipment.
• May require minimal travel to company locations for team meetings or training (if applicable).

First Student is a leading provider of school transportation services. We operate in 460 locations across the US and Canada, working with school districts to provide safe, reliable, and cost-effective transportation for five million students per school day. We employ more than 48,000 people and operate and maintain over 43,000 buses.

Apply today to join our team!

We aspire to have a culture where all people are First. We strive to attract and retain a diverse workforce therefore all qualified applicants will receive consideration for employment. We encourage applications from women, persons with a disability, Indigenous peoples and members of a visible minority. First is an equal opportunity employer and by doing so we will sustain and promote an inclusive culture that supports future growth for all. First is committed to providing reasonable accommodation at all stages of the hiring process and encourage all applicants who may require such accommodation to let us know.