Offer summary

Qualifications:

Associates Degree or equivalent experience required., Minimum of 2 years of Executive Assistant experience is necessary., Proficient in Microsoft Office Suite, including PowerPoint and Excel, with typing speed of 65+ wpm., Strong interpersonal, verbal, and written communication skills are essential..

Key responsibilities:

Perform complex secretarial work, including record keeping and maintaining official documents.

Manage the executive's calendar, schedule appointments, and make travel arrangements.

Prepare reports and presentations by gathering and interpreting data using various software tools.

Provide confidential administrative support and serve as a receptionist for the executive.

Job description

Job Title: Executive Assistant
Location: Remote
Duration: 3 months

This position is temporary to cover a 12 week maternity leave.
Remote, ideally in Salt Lake City area to help support in-person office meetings as needed. Open to considering a temp that isn't local.

Job Description:
Summary:
Performs complex secretarial work of an administrative nature, including record keeping.
Adheres to the company's/department's confidentiality and HIPAA compliance programs.

Essential Functions:
Composes and types routine memos and correspondence.
Copies, faxes and routes information as requested.
Establishes and maintains official documents and records in appropriate files.
Provides excellent organizational and time management skills; must adhere to and meet all deadlines.
Responds independently to a broad range of inquiries. Keeps Supervisor's calendar up-to-date.
Makes necessary arrangements to ensure details for meetings are completed.
Takes shorthand and or speed writing efficiently. Participates in outside research, as necessary, for some projects.
Prepares recurring and special reports and presentations by gathering data, interpreting data and assembling reports using PowerPoint, Excel, etc. for executive's review and distribution.
Proofreads and edits materials.
Provides confidential administrative and clerical support to executive.
Receives, opens, sorts, reads and prioritizes executive's mail.
Schedules appointments, meetings, conferences, luncheons, hotel reservations and travel plans.
Serves as a receptionist for executive, receiving and screening visitors and telephone calls.
Serves as recording secretary for committee(s), scheduling meetings, distributing materials, recording and transcribing meeting minutes.
Strong call-screening capabilities in dealing with salespeople and non-essential calls.
Types documents, memos, correspondence, presentations, forms, charts, tables and the like from rough draft.
Complies with required workplace safety standards.

Knowledge/Skills/Abilities:
Excellent knowledge of Microsoft Office Suite (Word/Excel/Access/Power Point) including mail merges and the ability to type 65+ wpm
General knowledge of industry related issues particularly Medical Managed care/Medicaid program
Ability to deal with all levels of staff; must be professional and diplomatic
Excellent interpersonal, verbal and written communication skills
Ability to abide by policies
Ability to maintain attendance to support required quality and quantity of work
Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA)
Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers and customers

Required Education: Associates Degree of equivalent experience
Required Experience: 2+ years

Executive Assistant experience
Additional needs want someone who is a go-getter, experience managing multiple executives. Excellent ability to proactively manage calendars, meeting organization, agenda preparation, slide prep, notes/action items, and support administrative needs.

Will be supporting 5 roles:
• Chief Medical Officer
• VP Healthcare Services
• VP, Network Management & Operations
• VP, Quality & Growth
• AVP Provider Network

Required profile