Offer summary

Qualifications:

Minimum 3 years of proven administrative experience in complex environments., Proficiency in Outlook calendar management and email systems., Advanced Excel skills for data organization and analysis., Strong independent work capabilities with high level of discretion and confidentiality..

Key responsibilities:

Organize and maintain task-oriented calendar with automated scheduling for deadlines.

Create strategic task prioritization frameworks for executives.

Manage comprehensive email coordination and scheduling across multiple business entities.

Handle essential bookkeeping functions and organize financial data for accessibility.

Job description

This is a remote position.

Role Name: Executive Assistant with Bookkeeping Support

Schedule:

Part-time to Full-time Monday - Friday 8:00 AM - 12:00 PM (minimum)

Client Time zone: CDT

Client Overview

Join a thriving multi-business enterprise that operates across electrical contracting, commercial real estate, and storage facilities. This established company values efficiency and strategic growth, offering you the opportunity to work with dynamic business owners who are focused on scaling their operations. You’ll be supporting a forward-thinking organization that prioritises delegation and operational excellence, allowing leadership to focus on high-level strategic initiatives like forecasting and business development.

Job Description

Step into a pivotal role where your organizational expertise will directly impact multiple successful businesses. As an Administrative Assistant with Bookkeeping Support, you’ll become the operational backbone that keeps complex scheduling, financial tracking, and administrative processes running smoothly. This position offers incredible variety as you’ll work across different business entities, from electrical contracting operations to commercial real estate management. Your skills in calendar management, task prioritisation, and financial organization will be essential in helping busy executives stay accountable to their goals while maintaining seamless business operations. This is an excellent opportunity for someone who thrives in a multi-faceted environment and wants to make a meaningful impact on business efficiency and success.

Responsibilities

Organize and maintain task-oriented calendar with automated scheduling for monthly, quarterly, and annual recurring deadlines
Create strategic task prioritisation frameworks that help executives focus on high-impact activities
Provide proactive accountability support to ensure critical business deadlines are consistently met
Manage comprehensive email coordination and scheduling across multiple business entities
Handle essential bookkeeping functions and organize financial data for optimal accessibility
Develop and maintain Excel-based tracking systems for various business operations
Coordinate administrative needs seamlessly across electrical contracting, real estate, and storage facility operations
Maintain accurate customer information databases and payment record systems
Track and manage business compliance requirements and regulatory deadlines

Requirements

Minimum 3 years of proven administrative experience with demonstrated success in complex environments
Proficiency in Outlook calendar management and email systems
Advanced Excel skills for data organization, tracking, and analysis
Exceptional ability to prioritise tasks and manage multiple competing deadlines
Strong independent work capabilities with high level of discretion and confidentiality
Adaptability to work effectively across diverse business needs and industries
Excellent communication skills and professional demeanour