Executive Assistant (w/ Accounting experience)

Remote: 
Full Remote
Contract: 
Work from: 

Offer summary

Qualifications:

Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role., Bachelor's degree or equivalent experience is preferred., Background in accounting is required, with knowledge of accounting software like Xero or Quickbooks., Excellent verbal and written English communication skills, with strong proficiency in office software and communication tools..

Key responsibilities:

  • Maintain and coordinate executive calendars, scheduling meetings and travel arrangements.
  • Serve as the primary point of contact between executives and stakeholders, managing communications effectively.
  • Prepare and edit reports, presentations, and documents, while managing expense reports and reimbursements.
  • Provide project support through research and coordination, while handling sensitive information with discretion.

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RippedBoxStation Startup https://www.rippedboxstation.com
11 - 50 Employees
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Job description

Position: Executive Assistant with Accounting Experience

Number of hours: 40 hours/week

Schedule: PST

Tasks required:

  • Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements

  • Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls

  • Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation

  • Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

  • Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

  • Manage expense reports, receipts, and reimbursements for executives, maintaining accurate records and tracking expenditures

  • Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

  • Handle sensitive and confidential information with the utmost discretion and professionalism

  • Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

  • Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

  • Other ad hoc tasks that would be assigned


Requirements:

  • Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role

  • Bachelors degree or equivalent experience is preferred

  • Background in accounting is required

  • Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)

  • Strong proficiency in office software and communication tools

  • Has knowledge with using accounting software (e.g. Xero, Quickbooks)

  • Knowledge of online calendars and scheduling (Calendly, Google Calendar)

  • Excellent verbal and written English communication skills

  • Discretion and the ability to handle confidential information

  • Excellent phone, email and instant messaging communication skills

  • Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

  • Adaptability and a proactive mindset

  • Professional demeanor and strong interpersonal skills

  • Ability to work independently and in a team-oriented environment




Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.

Other Skills

  • Social Skills
  • Organizational Skills
  • Time Management
  • Adaptability

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