Offer summary

Qualifications:

Two or more years of related business experience., Proficiency in Microsoft Office 365, especially Excel and Outlook., Strong communication skills, both written and oral, with attention to detail., Experience in the sports management or travel industry is preferred..

Key responsibilities:

Research, plan, and execute daily team charters for clients.

Coordinate with air carriers to confirm charter flight details and manage client relationships.

Address issues during charter flight operations and negotiate contracts with partners.

Assist in developing procedures to streamline charter operations and provide customer service support.

Job description

Who We Are:

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

The Role and What You’ll Do:

The coordinator is primarily responsible for the research, planning, and execution of daily team charters for clients of Anthony Travel, a division of On Location. Additionally, the Coordinator works with our various air carrier partners and other external parties to provide a smooth and seamless charter experience for athletic teams traveling for regular season and post-season games.

Provide customer service support via phone and email.
Coordinate with air carriers on behalf of clients, confirming all aspects of the charter flight, including, but not limited to, manifest creation and departure timing.
Address issues leading up to or during the operation of charter flights.
Act as the liaison between the client, the air carrier, and/or broker.
Negotiate contracts with air carrier partners and other external partners to provide the best possible options for company clients.
Assist in developing and executing specific procedures, analyze and challenge current processes, and offer suggestions to streamline procedures
Communicate and manage relationships with both University clients and airline partners
Offer ideas and suggestions to streamline charter operations processes.
Build relationships with internal and external customers.
Provide support to the Charter team as needed

You Have These

Two or more years of related business experience.
Proficiency in Microsoft Office 365; in particular Excel and Outlook.
Ability to use resources effectively and efficiently, perform multiple tasks at once, and arrange information in a useful manner.
Ability to understand workflow process for maximum output, understand how to separate and combine tasks to increase workflow efficiency, and maximize limited resources.
Effective under pressure, producing accurate work and ensures accuracy of information before using or passing it on to others.
Ability to set priorities quickly, zeros-in on the "critical few" and puts the "trivial many" aside, can juggle numerous tasks and priorities while maintaining a productive workflow.
Practices attentive and active listening, flexible and adaptable, drives for results, demonstrates good follow-through on information and project status.
Practical communication skills, both written and oral.
Impeccable attention to detail and the ability.

We’d Love If You Also Have These:

Sport management or travel industry experience is preferred.
Working both with a team and independently toward shared goals is critical.
Ability to manage multiple tasks and projects, anticipate client needs, discern work priorities, and meet deadlines with minimal supervision.

Get To Know Us Better: https://www.anthonytravel.com/

How we work:

TKO is the center of sports, media, entertainment, and fashion and is a largely relationship-based business. We aim to foster an environment of collaboration, develop our future talent, and build relationships across leadership, peers, and teams. Must be adaptable to work schedule and be available to work extended hours during nights, weekends, and holidays. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

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