Offer summary

Qualifications:

Proficiency in Microsoft Office and Google Workspace., Strong organizational and time management skills., Excellent communication and interpersonal skills., Ability to handle confidential information discreetly..

Key responsibilities:

Operate the front desk and greet clients.

Answer and forward phone calls, and manage mail and emails.

Coordinate meeting room availability and maintain conference areas.

Perform daily errands and support office operations as needed.

Job description

Job Details

Job Location: 07 Bradenton - Bradenton, FL

Salary Range: Undisclosed

Description

Mauldin & Jenkins is seeking an Administrative Assistant to help support our Bradenton office. We are looking for a team player who is committed to producing outstanding work that results in success for our Administrative Team and our Firm. The successful candidate will be able to multitask in a deadline-driven environment while providing customer service and supporting daily office operations. Strong organizational, time management, and communication skills are a necessity, along with sensitivity to confidential matters. The ideal candidate will be a self-starter with a strong work ethic and positive, can-do attitude.

The primary responsibilities include but are not limited to:

Operating the front desk
Greeting clients
Answering and forwarding phone calls
Processing, sorting, and distributing mail
Managing meeting room availability
Maintaining conference rooms and reception area
Daily errands to the post office, FedEx, or bank
Process and mail/email invoices directly to clients
Additional tasks as needed.

The following skills are needed for this role:

Proficiency with Microsoft Office (Word, Excel)
Proficiency with Google (Gmail, Docs, Sheets, Calendar)
Proficiency in English language usage, spelling, and grammar for proofreading
Willingness and ability to learn other proprietary software
Flexibility and ability to adapt to changes in demands, expectations and/or deadlines, work well in a team environment
Attention to detail and accuracy
Ability to maintain confidentiality and discretion.
This position requires excellent interpersonal skills and the ability to adjust and work with all levels of personnel.

The Bradenton office hours are 8:00am - 5:00pm, Monday through Friday. Additional hours may be needed during busy seasons (overtime eligible).