Job description

Position Summary

As the Accounts Payable Specialist, you will manage the full-cycle payable operations, ensuring accurate and timely processing of invoices and payments. Develop and implement policies, reconcile accounts, and manage vendor relationships. Additionally, as needed, prepare reports, assist with audits, ensure compliance with accounting standards, and any other tasks as assigned.

Essential Functions

Invoice Processing and Management - Reviewing and validating invoices for accuracy and eligibility for payment, ensuring correct coding and adherence to accounting policies.
Payment Management - Overseeing payments to vendors, including wire transfers, ACH payments, and reconciling accounts.
Vendor Relationships - Maintaining and managing relationships with vendors.
Compliance: Ensuring adherence to accounting standards and relevant laws.
Discrepancy Resolution - Investigating and resolving discrepancies in billings and payments.
Data Management - Maintaining detailed records of all activities and transactions.
Process Improvement - Developing and implementing standard operating procedures to streamline workflows and improve efficiency.
Internal and External Communication - Providing customer service and resolving questions/problems related to accounts payable processes.
Audit Assistance - Participating in the preparation for annual audits.
Other duties as assigned.

Skills

Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
Mathematical – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute ratio, rate, and percent to draw and interpret bar graphs.
Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in a group problem solving situations.
Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Project Management – Communicates changes and progress to projects assigned; Completes projects on time.

Attributes

Oral Communication- Speaks clearly and persuasively in positive and negative situations; Listens &gets clarification; Responds well to questions; Participates in meetings.
Written Communication: Writes clearly and informatively; Varies writing style to meet needs; presents numerical data effectively.
Speech Clarity - The ability to speak clearly so others can understand you.
Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

Experience & Education Qualifications

3-5 years’ experience in accounts payable.
Strong working knowledge of NetSuite (ERP and financial modules.)
Experience with Ramp, and advanced AP and BillPay workflows.
Proven ability to document processes, create training materials, and support cross- functional teams.
Demonstrated success in managing change initiatives (e.g., system migrations, process rollouts).
High attention to detail, strong analytical skills, and commitment to data integrity.
Ability to manage multiple priorities across various subsidiaries and business entities.

Location/Travel:

Work is in the office in Kennesaw, GA.
Required Travel: Infrequent/Not applicable.

Computer Software/Hardware Knowledge

Advanced Microsoft Excel, MS Word, PowerPoint
Outlook Exchange

Physical Requirements/Work Environment

While performing the duties of this job, the employee is required to walk, and talk or hear.
Required to stand.
Employee must occasionally lift and/or move up to 10 lbs.
Specific vision abilities include close vision, distance vision, color vision, peripheral vision depth perception and ability to sit in front of computer monitor for prolonged periods of time.
Work environment noise: moderate noise level daily in an office atmosphere.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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