Offer summary

Qualifications:

2-4 years of experience in executive or administrative support., Strong communication skills (written and verbal)., Proficiency in Slack, Gmail, Zoom, Microsoft Office, and Google Calendar., Excellent organizational and time management skills..

Key responsibilities:

Manage calendar scheduling and meeting coordination.

Triage emails and assist with inbox management.

Prepare agendas and take notes during Zoom meetings.

Conduct online research and handle ad hoc tasks.

Job description

Job Title: Executive Assistant
Location: Remote (CST Time Zone)
Salary Range: up to 2500 USD

Work Schedule: Monday - Friday, 8:00 AM to 4:00 PM (CST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a fast-growing accounting and fractional CFO firm supporting business leaders with high-level financial strategy and operational clarity. The team values organization, growth potential, and operational excellence, and they are looking for someone eager to grow within the company over time.

Position Overview:

We're looking for a proactive and highly organized Executive Assistant to support a senior executive within a fast-paced, finance-focused team. This role is central to helping the executive stay organized, manage tasks effectively, and maintain clarity across multiple priorities. The ideal candidate is ambitious, eager to learn, and ready to grow with the company.

Key Responsibilities:

Manage calendar scheduling and meeting coordination.
Triage emails and assist with inbox management.
Track tasks and follow up on pending items.
Prepare agendas and take notes during Zoom meetings.
Conduct online research and handle ad hoc tasks.
Book flights and accommodations as needed.
Maintain CRM records and support basic data entry.

Qualifications:

2-4 years of experience in executive or administrative support.
Strong communication skills (written and verbal).
Proficiency in Slack, Gmail, Zoom, Microsoft Office, and Google Calendar.
Excellent organizational and time management skills.
Ability to work independently and prioritize effectively.
Basic comfort with financial information and terminology.

Nice-to-Haves:

Familiarity with QuickBooks Online.
Experience managing or updating a CRM system.
Prior experience in a finance, accounting, or professional services environment.
Familiarity with US tax terminology.
Familiarity with Karbon software.

Resume Submission Guidelines:

💡To help us review your application efficiently, please submit your resume in text-based PDF format only.

🔸Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

📍Important: For timely processing, both your resume and introductory video must be submitted in English.

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