HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

Description

Role Summary
The Human Resources Administrative Assistant is a critical support role within the People & Culture team. This position ensures consistent execution of HR processes across multiple locations, provides bilingual support (English/Spanish) for all HR communications, and contributes to ongoing initiatives and projects that enhance the employee experience at Wilson Lumber Company. Success in this role requires exceptional organizational skills, discretion, and a proactive service-oriented mindset aligned with the company's core values.

Scope of the Position
The HR Administrative Assistant supports approximately 325+ employees across five Wilson Lumber sites in Alabama and Tennessee. The role involves coordinating across HR functions including onboarding, communication, compliance, and employee engagement.

Key Responsibilities
Administrative and Operational Support
• Execute day-to-day administrative duties, including scheduling meetings, managing calendars, booking travel, and supporting interview logistics.
• Prepare and reconcile purchase orders and invoices for the HR department.
• Process employment verifications and maintain personnel records.
• Create and maintain accurate, compliant employee files and I-9 documentation.
• Run reports from HRIS (e.g., employee data, headcount) and distribute as needed.

Communication & Language Support
• Translate oral and written HR communications between English and Spanish with high accuracy and cultural sensitivity.
• Support bilingual communication initiatives including employee announcements, social media posts, and training materials.
Onboarding and Employee Experience
• Assemble and maintain onboarding materials, new hire documentation, and training packages.
• Maintain and update company bulletin boards in compliance with labor law posting requirements.
• Support employee event coordination, including planning, logistics, and communication.

Compliance & Projects
• Ensure compliance with federal, state, and local labor regulations.
• Support audits of employee records and HR processes.
• Contribute to HR projects focused on talent development, policy updates, and employee engagement.

Position Qualifications

Required
• Bilingual proficiency in English and Spanish (written and oral).
• Strong discretion and ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Detail-oriented with a high level of accuracy and organization.
• Self-starter with ability to work independently and manage multiple priorities.
• Ability to travel up to 15% and work flexible shifts, including evenings when needed.

Preferred
• Associate degree in Human Resources, Business Administration, or related field (or equivalent experience).
• 1–3 years’ experience in a Human Resources role.
• Experience in a manufacturing or multi-site organization.

Physical Requirements
• Ability to sit, stand, and move around frequently throughout the day.
• Adaptability to work in various environments, including office and production areas.

Qualifications