Offer summary

Qualifications:

Minimum 2 years of hands-on administrative work experience in a professional environment., Exceptional data entry skills with meticulous attention to detail and accuracy., Strong professional communication skills for client and vendor interactions., Proficiency in standard office software and administrative management tools..

Key responsibilities:

Execute precise data entry tasks to maintain accurate business information and records.

Coordinate and book appointments with clients, vendors, and contractors.

Provide direct administrative support to business leadership for daily operational needs.

Serve as a professional point of contact for clients and vendors.

Job description

This is a remote position.

Schedule:

Tuesday-Thursday 10:00 am - 7:00 pm EST with 1 hour's unpaid break
Client Time zone: Eastern Time

Client Overview

Support a thriving building maintenance company during an exciting period of growth and expansion. This dynamic organization values efficiency and accuracy as they scale their operations, making this role essential to their continued success. You’ll work directly with leadership in a collaborative environment where your contributions will have immediate visibility and impact on the company’s day-to-day operations and long-term growth trajectory.

Job Description

Step into a vital administrative role where you’ll become the organizational backbone of a growing business. This position offers incredible variety in daily responsibilities, from client interactions to data management, making you an integral part of the company’s success story. You’ll work closely with the business owner to ensure seamless operations while maintaining the highest standards of accuracy and professionalism. This role is perfect for an experienced administrative professional who thrives in a dynamic environment and wants to contribute meaningfully to a company’s growth.

Responsibilities

Execute precise data entry tasks to maintain accurate business information and records
Coordinate and book appointments with clients, vendors, and contractors
Obtain competitive quotes from suppliers and service providers
Handle diverse administrative tasks and professional correspondence
Maintain and organize comprehensive business databases and filing systems
Provide direct administrative support to business leadership for daily operational needs
Ensure data accuracy and completeness across all business systems and processes
Serve as a professional point of contact for clients and vendors

Requirements

Minimum 2 years of hands-on administrative work experience in a professional environment
Exceptional data entry skills with meticulous attention to detail and accuracyProven experience in appointment scheduling, coordination, and calendar management
Strong professional communication skills for client and vendor interactions
Proficiency in standard office software and administrative management tools
Outstanding organizational abilities and time management skills
Must be available to work during Eastern Time zone business hours