Executive Assistant (ZR_24062_JOB)

This is a remote position.

Join a fast-growing e-commerce company in premium home furnishings. Known for great design and customer experience, they’re expanding across Australia and need a strong partner to support their growth. This role is ideal for a detail-oriented Executive Assistant with project management and systems skills. You'll work closely with leadership to improve processes, implement tools, and keep operations running smoothly. If you enjoy organizing, solving problems, and making systems more efficient, this role offers a great mix of strategy and hands-on work.

• Drive operational excellence by developing and implementing new systems and processes
  

• Manage executive calendar, inbox, and administrative workflows with precision
  

• Lead project management initiatives to improve business efficiency
  

• Create and maintain documentation for key operational procedures
  

• Coordinate complex logistics and tackle operational challenges
  

• Build and optimize internal workflows using platforms such as Hubspot and Shopify
  

• Analyze existing processes and recommend improvements for enhanced efficiency
  

• Maintain organized digital filing systems and records
  

• Support executive leadership with high-level administrative tasks
  

• Proactively identify areas for improvement and present actionable solutions
  

Essential:

• 3+ years of experience in an Executive Assistant or similar operational support role
  

• Proven experience in project management and systems implementation
  

• Strong proficiency in Hubspot and e-commerce platforms (preferably Shopify)
  

• Exceptional organizational and process development skills
  

• Advanced digital tool and productivity software skills
  

• Strong analytical and problem-solving capabilities
  

• Excellent verbal and written communication skills
  

• Self-starter with the ability to anticipate and address operational needs
  

Preferred:

• Background in interior design, architecture, or a related creative field
  

• Experience in e-commerce operations
  

• Knowledge of digital workflow optimization strategies
  

• History of successfully implementing business systems
  

• HMO coverage available in eligible locations
  

• Permanent work-from-home arrangement
  

• Immediate hiring
  

• Steady freelance engagement