Offer summary

Qualifications:

7+ years of executive-level administrative experience, with at least 3 years in a virtual/remote capacity., Strong command of email, calendar, and workflow management tools such as Google Workspace and Microsoft 365., Excellent written and verbal communication skills with impeccable attention to detail., Proven ability to work independently and manage multiple priorities effectively..

Key responsibilities:

Manage and optimize executive calendars, including scheduling across time zones.

Draft, edit, and proofread correspondence, presentations, and reports.

Coordinate virtual meetings, prepare agendas, and track follow-ups.

Serve as a liaison between the executive and internal/external stakeholders.

Job description

Position: Senior Executive Assistant

Number of hours: 40 hours/week

Responsibilities:

Manage and optimize executive calendars, including scheduling across time zones
Screen, prioritize, and respond to emails and messages on behalf of the executive
Draft, edit, and proofread correspondence, presentations, and reports
Coordinate virtual meetings, prepare agendas, take notes, and track follow-ups
Book and manage domestic and international travel, accommodations, and itineraries
Handle confidential documents and information with professionalism and discretion
Oversee and follow up on projects, deadlines, and deliverables
Serve as a liaison between the executive and internal/external stakeholders
Conduct light research, prepare summaries, and support strategic planning
Assist with personal and professional administrative tasks as needed

Requirements:

7+ years of executive-level administrative experience, with at least 3 years in a virtual/remote capacity
Previous experience supporting a foreign C-level executive, preferably based in the United States
Assertive and proactive in taking ownership of tasks to reduce the executive's workload and optimize their schedule
Strong command of email, calendar, and workflow management tools (e.g., Google Workspace, Microsoft 365, Slack, Zoom, Notion, Asana)
Excellent written and verbal communication skills
Proven ability to work independently, take initiative, and manage multiple priorities
Impeccable attention to detail, discretion, and judgment
Strong time management, problem-solving, and organizational skills
Tech-savvy and comfortable learning new systems or software quickly
Flexible availability during core business hours (with occasional off-hours requests)