Travel & Expense Coordinator

The Travel & Expense Coordinator is responsible for processing, processing, verification and reimbursement of Travel & Entertainment (T&E) expenses. This role assists the Manager-A/P with supervision and training of T&E Coordinators.

Essential Job Duties & Responsibilities

• Review T&E expenses for appropriate supporting documentation and reporting
• Verify and/or adjust coding of billable and non-billable expenses
• Review all transactions to ensure proper approval as outlined in the Firm’s Grants of Authorities
• Provide final approval of Chrome River expenses reports assigned for export; process Chrome River export files, making corrections as necessary
• Assist American Express cardholders (disputes/issues)
• Monitor American Express accounts and follow up with cardholders with outstanding charges
• Monthly Data Reimbursement plan , review and prepare file for payroll
• Provide user support for Chrome River application
• Assist management with supervising and training T&E staff
• Perform other duties as assigned
  
  

EDUCATION

Required

• High School diploma or GED equivalent required
  
  

Preferred

• Associate's degree or 2 years college courses preferred
  
  

Required

SKILLS AND EXPERIENCE

• 2 to 4 years of T&E experience required
• Ability to effectively present information verbally and in writing
• Basic math skills: addition, subtraction, multiplication, division
• Proficiency in MS Excel and Word
• Strong attention to detail
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
• Ability to demonstrate leadership/management skills
  
  

Preferred

• A/P and/or T&E experience in a law firm preferred
• Knowledge of electronic expense reporting system and 3E financial system preferred
  
  

Salary Information

NY Only: The estimated base salary range for this position is $65,000 to $80,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

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