Offer summary

Qualifications:

At least 3 years of experience as an Executive Assistant or similar role in a fast-paced startup environment., Strong organizational and project management skills with a systems-oriented mindset., Excellent written and verbal communication skills, capable of capturing the founder’s voice., Familiarity with technology tools like Slack, Notion, Google Workspace, and Asana..

Key responsibilities:

Manage the founder's inbox, triaging and drafting responses to ensure focus on high-priority items.

Coordinate complex meetings across multiple time zones and prepare the founder for them.

Plan and book travel arrangements, managing itineraries and last-minute changes.

Organize meeting agendas, prep materials, and take notes to ensure actionable follow-ups.

Job description

Company Description

employer.com is revolutionizing the hiring landscape by streamlining recruitment processes and enhancing the job search experience for both employers and candidates. As part of a distinguished family of workplace solution companies, we work alongside recruiter.com, which specializes in talent acquisition services; BountyJobs, the leading marketplace for recruitment agencies; Bench Accounting, providing seamless financial management; and Before You Apply, offering comprehensive employer branding capabilities.

Job Description

About the Role:
This is a high-impact, fast-paced role supporting our founder. You’ll be the backbone that keeps priorities on track, communication flowing, and operations running smoothly. You’ll not only manage the inbox and communications but also handle traditional EA responsibilities and bring order to the chaos of a dynamic startup environment.

What You’ll Do:

Inbox Management: Preempt, triage, and draft thoughtful responses to emails, ensuring that the founder’s inbox stays focused on the highest-leverage items.
Calendar & Scheduling: Coordinate complex meetings across multiple time zones, proactively resolve conflicts, and ensure the founder is prepared.
Travel Coordination: Plan and book domestic and international travel, manage itineraries, and handle last-minute changes with grace.
Expense Management: Track, categorize, and submit expense reports on time, ensuring accuracy and compliance with company policies.
Meeting Preparation: Organize agendas, prep materials, and take notes during key meetings, ensuring actionable follow-ups.
System Building: Develop and refine processes that keep the founder’s world running smoothly—streamlining everything from task management to document workflows.
Special Projects: Assist with research, presentations, and ad hoc projects across startups, investing, media, and AI.
Confidentiality: Handle sensitive information with the utmost discretion and professionalism.

Qualifications

What You’ll Bring:

At least 3 years of experience as an Executive Assistant (or similar role) in a fast-paced startup environment.
Proven ability to manage complex inboxes, calendars, and communications independently.
Strong organizational and project management skills—you think in systems, not tasks.
Excellent written and verbal communication skills, able to capture the founder’s voice and tone.
Experience supporting executives in startups, investing, media, or AI is a big plus.
Comfort with technology tools (e.g., Slack, Notion, Google Workspace, Asana, etc.) and a knack for learning new ones quickly.
U.S. citizen, based in the U.S.