Manager, Project Planning

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union
Number of vacancies: 1
Site: 67 College Street
Department: FM-PRO, Planning
Reports to: Director, Planning
Work Model: Hybrid
Hours: 37.5 hours/week
Shifts: Days
Status: Permanent Full-time
Closing Date: June 20, 2025

Position Summary

As an integral member of the Planning team and under the direction of the Director, Planning, the MANAGER PROJECT PLANNING takes a leadership role in the management, organization and orchestration of all aspects of planning for a portfolio of hospital renovation projects. The successful candidate will lead a team of Project Managers and work closely with the FM-PRO Leadership, UHN Executive Project Sponsors and Staff to understand and plan for Capital project initiatives.

Duties

• Develop and implement strategies to manage a team of Project Managers to plan renovation projects including scope definition, oversight of functional programming, schematic design, design development and successfully transition to the Redevelopment team for implementation
• Effectively manage the user group planning process including stakeholder engagement and driving user acceptance and sign-offs at critical stages
• Develop, organize and orchestrate resourcing and strategies for managing portfolio of planning projects, address escalated project or portfolio challenges to ensure progression of projects
• Hire, supervise, manage performance, coach, mentor, motivate and develop the team
• Perform and review project portfolio financial management activities
• Review and approve project documentations, including changes to contractual agreements with vendors and clients, building relationships with internal and external stakeholders
• Provide a supportive role throughout the project planning life cycle, including keeping abreast of project status and risks to address and ensure satisfaction of project parameters and client expectations
• Perform administrative responsibilities to ensure the efficient operation of the department
• Perform cross-functional duties as assigned and/or requested

• Completion of a recognized Architectural, Engineering, Design Technology Degree or Diploma or recognized equivalent required
• Minimum seven (7) years related experience in project or program management required
• Minimum two (2) years experience in managing direct reports including hiring, supervision, performance management, mentoring, motivating and developing direct reports
• Experience in leading the planning for hospital or healthcare renovation projects preferred
• Experience with multiple stages of the Ministry of Health (Ontario) Capital Planning Process preferred.
• Excellent communication skills – convey ideas clearly and concisely to the team and other stakeholders, escalating and presenting to Senior Leadership and Steering Committees
• Excellent problem recognition and resolution skills - identify risks and develop mitigation plans, identify root cause of problems and implement solutions, document lessons learned for team learnings
• Excellent time management and organizational skills – manage time to prioritize tasks and meet deadlines, balance competing priorities and adjust plans as needed

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.