Administrative Assistant

Description

DESCRIPTION

The mission of the Foundation to Combat Antisemitism (FCAS) is to win the hearts and minds of non-Jews and Jews through powerful positive messaging and partnerships, motivating and equipping them to be defenders of and upstanders for Jews. FCAS focuses on spreading the Blue Square and associated programs to spur action by people of all backgrounds. Working with a network of partners, FCAS leverages unique monitoring technology to drive effective rapid response to Jewish hate and all hate, in addition to proactive programs that galvanize popular support for the Jewish community.

SUMMARY 

The primary responsibility of the FCAS Administrative Assistant will be to support and coordinate departmental and administrative needs for FCAS.  The individual will help manage the day-to-day operations of the department, including prioritizing appointments, managing event logistics, preparing and editing correspondence, communicating critical information, and helping members of FCAS acquire timely feedback to keep business initiatives moving forward. This individual will need to demonstrate strong interpersonal skills, initiative and sensitivity to confidentiality and will have strong written and verbal communication skills.

DUTIES AND RESPONSIBILITIES 

1. Draft and edit correspondence, notes, reports, newsletters, agendas, and meeting materials
2. Partner with internal team members on external event planning and execution; ensure that events progress seamlessly by collaborating with internal and external partners as needed and ensuring accuracy of event logistics.
3. Create presentations for meetings and events and source information to be used for meeting preparations
4. Organize and schedule meetings and appointments, including management of Senior Leader calendars as needed.
5. Answer phones, respond to emails, coordinate travel, sort mail and enter data in internal tracking systems
6. Provide exemplary service and support to visitors.
7. Maintain outstanding relationships with key internal parties to assist with integrated business operations
8. Manage special projects and assignments as business dictates; track action items to completion.

SUPERVISORY RESPONSIBILITIES 

• This position has no supervisory responsibilities

SKILLS AND QUALIFICATIONS 

• Bachelor’s Degree preferred
• Organized and detail oriented with strong time management skills
• Ability to multi-task and manage changing priorities in a fast-paced and dynamic environment 
• Strong interpersonal skills and written and verbal communication skills
• Demonstrated proficiency in e-mail, word processing, spreadsheet, presentations in both Microsoft Office and Google platforms.
• Proactive and inquisitive thinker who is resourceful and anticipates needs
• Must have attention to detail and focused concentration
• Must be able to make timely decisions in the context of the workflow
• Must possess strong organizational skills, ability to multi-task and responsiveness

PHYSICAL DEMANDS  

• While performing the duties of this job, the employee is regularly required to sit and use hands to handle or feel
• The employee frequently is required to talk or hear
• The employee is occasionally required to reach with hands and arms
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

WORK ENVIRONMENT  

• Normal office environment

CERTIFICATES, LICENSES, REGISTRATIONS 

• None required 

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Qualifications